Expense Tracking Specialist

HomeServices of America•Eden Prairie, MN

1d•$21 - $28

About The Position

The Expense Tracking Specialist will execute assigned relocation client accounting, expense tracking, and payroll tax compliance functions. This role involves processing expense payments and reimbursements in accordance with policy, handling invoicing and cash application, and providing client and internal reporting. The specialist will also assist management with ongoing projects.

Requirements

Associate degree in business, accounting or equivalent knowledge and experience.
Strong computer skills with proficiency in spread sheet and data base applications.
Strong math skills.
Excellent oral and written communication skills.
Effective interpersonal skills and a customer service focus.
Ability to prioritize and handle multiple tasks and projects concurrently and meet deadlines.
Integrity, self-motivation, organized and detail oriented.
Must be able to work independently and as a member of a team.
Analytical, problem solving ability and decision making skills.

Nice To Haves

Two to five years’ experience in relocation or payroll tax preferred.
Real Estate License preferred
Certified Relocation Professional (CRP) preferred
Global Mobility Specialist (GMS) preferred

Responsibilities

Perform assigned tasks supporting client payroll tax “gross-up” functions (20-30%)
Set up and maintain system tax policy records for new client implementations.
Set up system tax information on new initiations.
Perform regular wage and tax imports/exports.
Assist in the reconciliation of HSR system data to client payroll data on a regular basis.
Run tax “gross-up” functions for clients per the agreed upon schedule.
Provide payroll/tax reporting as required.
Assist in the year-end tax process, including; maintaining proper cut-offs, final “gross-up” and “true-up,” posting to the system, communication to client payroll, and production and distribution of year-end worksheets and relocation tax reports (RTRs).
Process relocation expenses (20-30%)
Audit relocation expenses reports and vendor bills per client policy and internal procedures.
Determine if expense is taxable or excludable.
Prepare vouchers, code and enter expenses.
Maintain client and transferee information in data base.
Generate A/P reports and process payment requests.
Set up and maintain vendor records.
Support relocation consultants as required.
Generate client billing (10-15%)
Generate invoices for clients and distribute.
Resolve any billing issues with clients.
Maintain billing information in database.
Assist in collections reporting and communication.
Cash posting and application (5-10%)
Forward checks received to lockbox.
Post receipts to appropriate account or referral database.
Process vendor referrals and complete regular audits to ensure receipt.
Reporting preparation and distribution (10-15%)
Prepare and generate regular reports for clients.
Maintain and produce regular internal reports for management and staff.
Perform daily ABAD process ensuring accuracy and compliance.
Prepare Cost of Living Analyses (COLAs).
Perform additional responsibilities as requested or assigned (0-5%)