Expense & Accounts Payable Analyst

Hyve Solutions • Fremont, CA

1d

About The Position

At HYVE Solutions, our mission is to help customers, business partners, and employees achieve success through shared goals, strategies, resources, and technology solutions. Hyve Solutions is a leader in the data center solutions industry, designing, manufacturing, and delivering custom Server, Storage, and Networking Solutions to the world’s largest Cloud, Social Media, and Enterprise companies. We pride ourselves on collaboration, innovation, and thought leadership. Our team consists of diverse, forward-thinking individuals who dare to challenge the status quo, while working with many of the world’s biggest customers. Hyve Solutions is a part of Synnex Corporation, a Fortune 500 company. Become part of a team that thrives on excellence in a fast-changing, high-growth technology environment! We are seeking an experienced Expense & AP Analyst to manage high-volume financial operations with minimal supervision. In this role, you will oversee the end-to-end accounts payable process, manage vendor profiles, administer employee expense reimbursements, and ensure compliance with standard accounting principles. The ideal candidate is a proactive communicator who can identify financial risks and opportunities while ensuring accurate and timely processing of all corporate liabilities.

Requirements

• Bachelor’s degree in accounting, Finance, or a related business field (or equivalent experience).
• Minimum of 3–5 years of progressive experience in accounts payable or expense management.
• Strong working understanding of standard Accounting Principles.
• Proficiency in MS office (Excel, Word, PowerPoint), and complex corporate expense structures.
• Proven ability to manage complex, high-volume financial data with minimal supervision.
• Excellent interpersonal skills to collaborate with internal departments, external vendors, and outsourced BPO partners.

Responsibilities

• Validate all vendor documents required for new vendor onboarding.
• Submit comprehensive vendor setup request forms for managerial approval.
• Maintain and update master vendor profiles, including sensitive bank routing information.
• Process and track formal change requests for existing vendor accounts.
• Process vendor invoices and credit memos accurately and on schedule.
• Resolve payment and billing discrepancies directly with vendors and internal teams.
• Assign proper General Ledger (GL) coding using purchase orders, service types, and department codes.
• Administer Employee Expense Reimbursements (EBE) and generate bi-weekly payroll upload reports.
• Review vendor statements regularly to identify and resolve aged outstanding items.
• Audit vouched invoices processed by the Business Process Outsourcing (BPO) team.
• Prepare comprehensive quarterly vendor reconciliations for official audit review.
• Ensure all financial workflows strictly adhere to established Accounting Principles.
• Generate and submit regular payment forecasts to treasury or management.
• Monitor vendor payment cycles to ensure timely disbursement.
• Communicate proactively with supervisors regarding potential financial gains or losses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level