Exhibition Coordinator, Gallery Operations (Temporary)

Christie's•New York, NY

4d•$22 - $24

About The Position

The Exhibition Coordinator supports the Exhibition Manager and Gallery Operations Team with exhibition preparation in the galleries and on related systems, as well as daily tasks, projects, and administrative work. Duties include preparing design files, sourcing exhibition materials, coordinating with contractors on exhibition treatments, and assisting in the galleries before, during, and after exhibitions. The role also provides administrative support for gallery and exhibition operations, including maintaining finances, processing invoices, maintaining layout software, supporting users, and sharing information about installation processes. The coordinator works independently and collaboratively with Gallery Operations, Logistics, Facilities, Marketing, and Art Departments to help ensure gallery activities run smoothly and meet Christie’s standards and best practices. Physical presence in the galleries is required on load-in and breakdown days, including evenings and weekends as necessary.

Requirements

Excellent information retention, communication, and interpersonal skills, including strong written and spoken communication.
Ability to multitask and prioritize while working independently and as part of a team.
Strong organizational and troubleshooting skills, with the ability to implement creative solutions.
Ability to manage time effectively and autonomously and work under pressure to tight deadlines.
Ability to work professionally, respectfully, and responsibly with colleagues across the business.
Strong follow-up skills and attention to detail.
Proficiency in Microsoft Office programs and ability to learn Christie’s systems.

Nice To Haves

Prior administrative experience in a museum or gallery setting.
Knowledge of art history.

Responsibilities

Support exhibition preparations in the galleries and on related systems.
Create and update Voyager and Visio design files, and communicate with art departments when files are ready for use.
Source exhibition materials and liaise with contractors and vendors regarding exhibition treatments, layouts, and installations.
Prepare floor plans and room lists for exhibitions as required.
Schedule and lead routine sale exhibition meetings and distribute meeting minutes and follow-up materials.
Update Gallery Operations spreadsheets and SharePoint folders, including exhibition material inventory and exhibition analytics.
Assist with exhibition preparation, gallery readiness, and general inbox requests.
Assist team members with additional JDE system updates.
Maintain administrative tasks related to budgeting, purchase order processing, and scheduling.
Process invoices and support the financial administration of gallery and exhibition operations.
Represent Gallery Operations in certain gallery activities with other support departments and external vendors.
Be present in the galleries on load-in and breakdown days to assist Gallery Operations and Logistics with installations, including evenings and weekends as necessary.
Support immediate and long-term projects related to exhibitions, construction, events, and gallery and front-of-house spaces.
Perform other duties as assigned by the manager.