Executive Team Assistant

UBS•Salt Lake City, UT

20d

About The Position

The Executive Team Assistant provides administrative and organizational support in Salt Lake City to help ensure smooth day-to-day operations and maintain an organized, efficient working environment. The role coordinates meetings, calendars, travel, correspondence, and general office administration; prepares reports, presentations, and correspondence; maintains filing systems; and orders supplies and equipment. The assistant works with other assistants and administrative staff to coordinate support activities and manages multiple competing priorities with strong organization and attention to detail.

Requirements

Excellent organizational skills and the ability to manage multiple tasks simultaneously.
Administrative experience in a fast-paced, large-enterprise environment.
Ability to coordinate meetings, calendars, travel, and general office administration.
Strong attention to detail and ability to stay organized while balancing competing priorities.

Responsibilities

Provide administrative and organizational support for smooth day-to-day operations.
Coordinate and organize meetings and related logistics.
Manage incoming calls, correspondence, and mail.
Prepare reports, presentations, and internal and external correspondence.
Coordinate travel arrangements and other organizational needs.
Maintain electronic and manual filing systems.
Order supplies and equipment as needed.
Coordinate routine and specialized administrative work.
Partner with other assistants and administrative staff to coordinate support activities.
Manage multiple priorities simultaneously while maintaining organization and attention to detail.