Executive Secretary 26-E-14

Illinois Attorney General • Chicago, IL

4d • Onsite

About The Position

The Executive Secretary performs highly responsible and confidential administrative and secretarial duties for a Division Chief and/or other professional staff. Duties include receiving, screening, and routing correspondence; conducting special projects and studies by gathering data, coordinating and monitoring activities, and completing assigned projects; assisting with data analysis and interpretation; preparing reports; maintaining schedules; and making travel arrangements. The position prepares correspondence, legal documents, contracts, plans for departmental changes, and program policy or procedural recommendations. The Executive Secretary may direct and coordinate support staff activities, assign and review work, provide guidance, and monitor completion of performance objectives. The role also serves as a resource to other office staff, providing guidance on more complex or technical problems, and performs other duties as required. In-office attendance is required.

Requirements

• High school diploma or GED plus 4 years of professional secretarial experience, or completion of 2 years of secretarial or business college plus 3 years of secretarial experience.
• Thorough knowledge of English, secretarial practices and procedures, and office management techniques.
• Knowledge of composition, grammar, spelling, punctuation, and word-processing applications.
• Familiarity with database applications may be required.
• Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions.

Responsibilities

• Receive, screen, and route correspondence.
• Conduct special projects and studies by gathering data, coordinating and monitoring activities, and completing assigned projects.
• Assist in the analysis and interpretation of data and prepare reports.
• Maintain schedules and make travel arrangements.
• Perform confidential secretarial functions for the Division Chief and/or other professional staff.
• Type correspondence, legal documents, contracts, plans for departmental changes, and program policy or procedural recommendations.
• May direct and coordinate support staff activities, assign and review work, provide guidance and direction, and monitor completion of performance objectives.
• Serve as a resource to office staff and provide guidance in resolving complex or technical problems.
• Perform other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED