Executive Secretary (Part-Time New York Statewide)

VECRA Inc•New York, NY

2d•Onsite

About The Position

VECRA is seeking a Part-Time Executive Secretary to provide office and administrative support throughout the State of New York. The selected candidate will work in a specific New York state locale to carry out day-to-day tasks in support of VECRA’s Federal government, State, Public sector and/or Commercial clients. This is a part-time position expected to report on-site Monday through Friday, with hours varying based on the specific needs of the department and individual job postings.

Requirements

A high school diploma (or equivalent)
Two-years minimum experience working in a professional office setting
Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, Teams, and shared calendars, and virtual meeting applications including WebEx and Zoom
Experience supporting day-to-day office operations, including supplies, equipment, correspondence, document management, and general administrative needs
The ability to enter data into, and extract data from, electronic databases
The ability to work independently and on a team with different personalities
The ability to handle multiple, shifting priorities
Good organizational skills, including an ability to organize information into reports
Ability to prioritize multiple assignments
Strong written and verbal communication skills

Nice To Haves

Previous experience working for the New York State agency
Exceptional attention to detail and accuracy.
Professional demeanor and customer service orientation.
Ability to work independently and collaboratively.
Strong critical thinking and problem-solving skills.
Ability to exercise sound judgment and maintain confidentiality.
Commitment to diversity, equity, inclusion, and student success.

Responsibilities

Work closely with onsite staff and other managers to ensure contract deliverables are met and that timeliness, messaging, and quality meet client and VECRA standards.
Managing staff calendars on a day-to-day basis.
Providing administrative support to format and prepare reports and presentation materials.
Establishing and maintaining electronic and hard copy files, logs, and tracking systems.
Arranging travel arrangements and preparing related paperwork.
Scheduling in-person and virtual meetings and conference calls.
Compiling, prioritizing and distributing mail.
Maintaining inventory of and ordering supplies as needed.
Answering and routing phone calls to appropriate parties.
Other assignments and projects as assigned