Executive Secretariat Program Manager (Publications and Issuances)

TJFACT LLC - Totally Joined for Achieving Collaborative Techniques•Bethesda, MD

1d•$125,000 - $140,000•Onsite

About The Position

TJFACT is seeking an experienced Executive Secretariat Program Manager (Publications & Issuances) to support the Executive Secretariat at Walter Reed National Military Medical Center (WRNMMC) in Bethesda, Maryland. The position serves as the central authority for managing the WRNMMC Publications and Issuances Program and overseeing the lifecycle of organizational policies, administrative instructions, procedures, and related documentation. The role requires federal or military executive-level administrative and program management experience, strong written communication skills, and expertise managing official correspondence, publications, records, and task-tracking processes in a highly structured environment. This position is being recruited in support of a proposal effort; any employment offer is contingent upon contract award and successful completion of all pre-employment requirements.

Requirements

Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field, or equivalent experience.
At least five years of demonstrated experience providing executive-level administrative and management support in a federal government or military environment.
Demonstrated experience managing official correspondence, task-tracking systems, publications, or related executive-level administrative processes.
Experience working with senior-level officials and their staffs, including SES, Flag Officers, GS-15 personnel, or comparable senior executives.
Extensive knowledge of military command structures, missions, and organizational relationships within the Department of War (DoW).
Knowledge of applicable government administrative regulations and policies, including DoW/DHA correspondence and records management requirements.
Expert proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Ability to become proficient within 30 days in government-provided correspondence tracking systems and the Executive Secretariat SharePoint portal.
Exceptional command of English grammar, sentence structure, punctuation, editing, and proofreading.
Demonstrated ability to draft and edit clear, concise executive-level products, including talking papers, briefs, official responses, and related correspondence requiring minimal revision.
Excellent oral communication, interpersonal, stakeholder coordination, and relationship-management skills.
Strong analytical and problem-solving skills, including the ability to evaluate administrative processes, identify issues, analyze information, and develop recommendations.

Nice To Haves

Experience supporting the Department of War (DoW), Defense Health Agency (DHA), or a Military Treatment Facility (MTF).
Experience supporting a senior-level federal or military Executive Secretariat.
Familiarity with DoD Manual 5110.04-M and related correspondence management requirements.
Experience with federal records management, forms management, publications management, and SharePoint-based tracking or repository systems.

Responsibilities

Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
Oversee the lifecycle of publications and issuances, including development, coordination, review, approval, dissemination, periodic review, revision, and cancellation.
Ensure publications comply with applicable DoW, DHA, and WRNMMC guidance, policies, and administrative requirements.
Review publications for format, structure, clarity, consistency, and enforceability; identify deficiencies and provide corrective guidance.
Ensure alignment among organizational policies, procedures, associated forms, and supporting documentation.
Coordinate publication staffing and reviews across WRNMMC directorates, leadership, and stakeholders, including required legal, safety, clinical, and administrative reviews.
Track review and approval cycles, monitor suspense dates, and facilitate timely completion of updates and actions.
Maintain the WRNMMC publications repository, ensuring documents are current, accessible, maintained, and version-controlled.
Ensure obsolete and superseded publications are archived or cancelled in accordance with records management requirements.
Develop and maintain publication templates, formatting standards, processes, and guidance.
Provide training, technical guidance, and direct support to WRNMMC directorates in developing, revising, coordinating, and managing publications and issuances.
Maintain centralized tracking for publications and issuances and provide leadership with status updates, metrics, trend analysis, overdue-action reporting, and assessments of program effectiveness.
Support Executive Secretariat correspondence management, records management, forms management, and related operational functions during surge periods, staff absences, or as directed.