Executive Secretariat Program Manager – Publications & Issuances

icreatives • Bethesda, MD

5d • Onsite

About The Position

The Executive Secretariat Program Manager will serve as the central authority for publications and issuances, managing the lifecycle of policies, administrative instructions, procedural documents, correspondence, records, forms, and associated executive-secretariat processes. The position manages the Publications and Issuances Program and ensures publications comply with DoD, DHA, and command guidance. This is an onsite role in Bethesda, Maryland, with a contract period from December 2026 through November 2027 and a stated pay rate of $70.00.

Requirements

• Bachelor's degree in Business Administration, Communications, Public Administration, or a related field, or equivalent experience.
• Minimum of 5 years of executive-level administrative and management support experience within a federal-government or military environment, preferably supporting senior executives.
• Demonstrated experience managing official correspondence and task-tracking systems for a senior-level office.
• Experience interacting with senior officials such as SES, Flag Officers, GS-15 personnel, industry executives, and their staffs.
• Extensive knowledge of military command structure, missions, and organizational relationships within the Department of Defense.
• In-depth knowledge of government-administration regulations and policies, including DoD/DHA correspondence and records-management requirements.
• Expert proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to become proficient within 30 days in the government-provided correspondence-tracking database and Executive Secretariat SharePoint portal.
• Mastery of English grammar, sentence structure, punctuation, and executive-level drafting and editing.
• Superior written and oral communication, interpersonal, analytical, and problem-solving skills.

Nice To Haves

• Experience within DoD, DHA, or Military Treatment Facility environments is preferred.
• Executive-level support experience supporting senior executives is preferred.

Responsibilities

• Manage and execute the Publications and Issuances Program within the Executive Secretariat.
• Oversee publication development, coordination, review, approval, dissemination, periodic review, and cancellation.
• Ensure compliance with DoD, DHA, and command guidance; review publications for format, structure, clarity, and enforceability.
• Coordinate staffing and required legal, safety, clinical, administrative, and stakeholder reviews; track review cycles and enforce timely updates.
• Maintain the publications repository, including version control, accessibility, archiving, and cancellation of obsolete or superseded materials.
• Develop templates, formatting standards, and guidance, and provide training and direct support to directorates.
• Maintain centralized publication and issuance tracking and provide status updates, metrics, and trend analysis.
• Provide backup operational support for correspondence management, records management, and forms management during absences or surge operations.

What This Job Offers

• Career Level: Manager