Executive Secretariat Program Manager

Fidelity Partners•Bethesda, MD

5d•Onsite

About The Position

The Executive Secretariat Program Manager will manage the lifecycle of Walter Reed National Military Medical Center (WRNMMC) publications and issuances and support executive correspondence, records, forms, and senior-leadership decision processes. The role ensures policies and procedural documents are developed, coordinated, reviewed, approved, tracked, controlled, and aligned with higher-headquarters requirements. This is a full-time, on-site position at Walter Reed National Military Medical Center in Bethesda, Maryland, supporting the Defense Health Agency. The position is contingent upon contract award. The base period is December 1, 2026 through November 30, 2027, with two potential one-year option periods through November 30, 2029. Work is generally Monday through Friday, excluding federal holidays and Government-directed facility closures. Occasional support outside normal duty hours may be required for contingency activations or exercises. Employment is contingent upon completion of the specified background investigation, identity verification, Common Access Card eligibility, nondisclosure agreement, security and HIPAA training, network-access approval, and DHA and facility onboarding requirements. All work is unclassified. The role may also provide operational support across Executive Secretariat functions during absences, surges, or as directed.

Requirements

Bachelor's degree in Business Administration, Communications, Public Administration, or a related field, or equivalent qualifying experience.
At least five years of executive-level administrative and management-support experience in a federal government or military environment, preferably supporting senior executives.
Experience managing official correspondence, publications, issuances, task-tracking systems, records, and document-control workflows for a senior-level office.
Experience interacting with senior officials, including Senior Executive Service members, Flag Officers, GS-15 personnel, industry executives, and their staffs.
Extensive knowledge of military command structures and applicable government-administration, correspondence-management, publications, and records-management requirements.
Expert proficiency with Microsoft Word, Excel, PowerPoint, Outlook, SharePoint, and related office-automation tools.
Proficiency with the Government-provided correspondence-tracking database and Executive Secretariat SharePoint portal, or ability to become proficient within 30 days.
Mastery of English grammar and superior ability to draft, edit, and proofread executive-level talking papers, briefs, official responses, and other decision-ready products.
Excellent oral communication, interpersonal, analytical, problem-solving, process-improvement, and stakeholder-coordination skills.
Satisfaction of Tier II background investigation, CAC, training, NDA, network-access, onboarding, and facility-access requirements.
Current resume documenting at least five years of qualifying federal or military executive-level administrative and management-support experience.
Copy of the required bachelor's degree or documentation supporting equivalent qualifying experience.
Submission of any background, identification, security, HIPAA, training, NDA, CAC, network-access, or onboarding documents requested by Fidelity Partners or the Government/client.

Nice To Haves

Experience within DHA, a military treatment facility, or a Department of War environment.
Representative executive-writing, correspondence, publications, issuances, or program-management work samples, if requested.

Responsibilities

Manage and execute the WRNMMC Publications and Issuances Program within the Executive Secretariat.
Oversee the lifecycle of publications and issuances, including development, staffing, coordination, review, approval, dissemination, periodic review, revision, archiving, and cancellation.
Ensure publications comply with applicable DoD, DHA, WRNMMC, correspondence-management, records-management, and higher-headquarters guidance.
Review policies, administrative instructions, procedures, forms, and executive products for format, structure, clarity, consistency, completeness, enforceability, and decision readiness.
Return incomplete or noncompliant documents with corrective guidance and track corrective actions to closure.
Coordinate staffing across WRNMMC directorates and stakeholders and confirm completion of required legal, safety, clinical, administrative, and other reviews.
Maintain the official publications repository and ensure documents are current, accessible, version-controlled, and archived or cancelled when obsolete or superseded.
Develop and maintain templates, formatting standards, standard operating procedures, and guidance for publications, issuances, correspondence, and related products.
Train and assist directorates with developing, revising, coordinating, and submitting publications and issuances.
Maintain centralized tracking systems and provide status reports, metrics, trend analyses, overdue-action reports, and program-effectiveness information.
Draft, edit, proofread, route, and track executive correspondence, talking papers, briefs, official responses, and other senior-leadership products.
Provide operational support across correspondence management, records management, forms management, and other Executive Secretariat functions during absences, surges, or as directed.
Protect CUI, PHI, PII, and other sensitive information and maintain Government records, systems, and equipment according to applicable requirements.
Complete required orientation, annual training, security awareness, HIPAA training, and other Government-directed training, and comply with WRNMMC and DHA policies and procedures.
Perform other duties as required when work schedules, locations, or priorities change based on Government or program needs.