Executive - Receptionist I

Continental Battery Systems • Irving, TX

4d

About The Position

The Executive - Receptionist I serves as the central administrative hub for corporate operations, providing a professional and welcoming first impression while managing day-to-day office logistics, cross-departmental administrative workflows, and risk-management support. The role combines visitor and telephone management with facilities coordination, onboarding, calendar organization, mail and shipping logistics, and documentation maintenance for leases and insurance claims.

The position supports reception and communication, insurance and lease administration, calendar, travel and events, facilities and logistics, and onboarding and access control. It also assists the Corporate Service Manager as needed.

Requirements

• High school diploma or equivalent.
• At least 2 years of administrative support, office coordination, or corporate reception experience.
• Proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets, with strong digital file management skills.
• Familiarity with filing auto and general liability claims, tracking Certificates of Insurance (COIs), and logging contracts.
• Polished verbal and written communication.
• Proactive calendar and conflict resolution skills.
• Meticulous attention to detail.

Responsibilities

• Serve as the first point of contact for guests and manage multi-line phone calls, messaging, and lobby security.
• File insurance claims, coordinate with adjusters, collect vendor Certificates of Insurance (COIs), and maintain organized contract files in Google Drive.
• Manage meeting schedules and room bookings, coordinate travel arrangements, and organize catering for office events.
• Handle incoming and outgoing mail and shipments, maintain office equipment, track supply inventory, and keep breakrooms and meeting rooms orderly.
• Partner with HR to program building access badges, prepare workstations, and assist new hires during orientation.
• Assist the Corporate Service Manager as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED