Executive Productivity & Automation Specialist (Open)

OxyChem•Dallas, TX

About The Position

OxyChem is seeking an Executive Productivity & Automation Specialist to serve as a trusted advisor and operational partner to the CEO and Executive Leadership Team. The role combines executive support with hands-on development of automation, reporting, analytics, and digital workplace solutions. The specialist will prepare executive presentations and decision-support materials, improve access to reliable business information, and reduce administrative burden through workflow redesign and automation. The position designs, deploys, and maintains Power BI dashboards, KPI scorecards, reporting environments, and SharePoint sites and information hubs. It consolidates business-system information into actionable executive insights and develops self-service reporting, information architecture, knowledge-management practices, and standards for data validation, access, documentation, ownership, and ongoing maintenance. The role also leverages Microsoft 365 and AI-enabled tools to improve collaboration, information sharing, and productivity. Working across functions including Manufacturing, Supply Chain, Commercial, Finance, Human Resources, Engineering, Environmental Health & Safety, and Information Technology, the specialist identifies opportunities to improve processes and translates business needs into practical, sustainable technology solutions. The position also provides executive support for scheduling, travel, meetings, customer visits, conferences, and leadership events. It requires discretion and professionalism in handling highly sensitive executive, personnel, financial, legal, regulatory, and corporate information.

Requirements

Bachelor's degree in business, Information Technology, Engineering, Data Analytics, Finance, Communications, or a related discipline, or equivalent relevant professional experience.
Seven or more years of progressive professional experience in business operations, program management, analytics, digital workplace technologies, consulting, information management, automation, Information Technology, or a related field.
Demonstrated ability to personally design, build, implement, and maintain digital business solutions.
Advanced proficiency with Microsoft Power Automate, including developing and maintaining automated business workflows.
Advanced proficiency with Power BI dashboard development, reporting, data visualization, and KPI scorecards.
Advanced proficiency with SharePoint site design, administration, information architecture, content management, lists, libraries, and collaboration capabilities.
Demonstrated experience applying Microsoft Copilot, artificial intelligence, or related AI-enabled tools to improve business processes, reporting, information access, and productivity.
Working knowledge of Power Apps and the broader Microsoft Power Platform.
Strong understanding of business process automation, data management, reporting architecture, information management, and digital workplace technologies.
Ability to convert executive and business requirements into practical, reliable, user-friendly technical solutions.
Strong analytical, research, problem-solving, and critical-thinking capabilities.
Exceptional written and verbal communication, presentation, facilitation, and relationship-management skills.
Proven ability to manage highly confidential information and sensitive executive communications.
Demonstrated ability to influence, collaborate, and build credibility across all organizational levels.
Ability to balance hands-on technical work with strategic responsibilities, executive support, and cross-functional leadership.

Nice To Haves

Experience supporting senior executives and leadership teams.
Experience in chemical manufacturing, industrial manufacturing, energy, or related process industries.
Familiarity with SAP and other enterprise business applications.
Experience working with executive leadership teams and Boards of Directors.
Experience developing executive dashboards, automated management reporting, and enterprise performance scorecards.
Experience designing SharePoint information architecture, executive portals, departmental sites, or enterprise knowledge-management solutions.
Experience developing business-led solutions within established IT governance, cybersecurity, data-management, and architecture frameworks.
Experience implementing Microsoft Copilot, AI agents, Power Apps, or other AI-enabled productivity tools.
Experience with organizational change management, user adoption, training, and implementation of new digital capabilities.
Relevant Microsoft, Power Platform, Power BI, SharePoint, project management, analytics, or process-improvement certifications.
Experience collaborating with Information Technology and adhering to enterprise architecture, cybersecurity, governance, data-management, and support requirements.
Consistent demonstration of integrity, confidentiality, sound judgment, executive presence, and reliable execution.

Responsibilities

Serve as a trusted advisor and operational partner to the CEO and Executive Leadership Team.
Develop presentations and decision-support materials for executives, the Board of Directors, investors, customers, and external stakeholders.
Develop executive dashboards, reporting environments, information-management tools, KPI scorecards, and other Power BI reporting solutions.
Automate management reporting, action-item tracking, meeting follow-up, and executive communications.
Provide leaders timely access to business information through dashboards, SharePoint sites, and self-service reporting.
Reduce executive administrative burden through automation, workflow redesign, and improved information management.
Coordinate information collection, organization, and presentation for executive decision-making.
Support scheduling, travel planning, meeting logistics, customer visits, industry conferences, and leadership events.
Consolidate information from business systems into reliable and actionable executive insights and establish selected single sources of truth for performance reporting.
Establish dashboard maintenance, data validation, access-management, documentation, user-support, and continuous-improvement processes.
Design, administer, and maintain executive and departmental SharePoint sites, portals, document repositories, lists, and information hubs.
Develop information architecture and knowledge-management practices that improve governance, accessibility, searchability, consistency, reuse, retention, and content ownership.
Organize key information in sustainable, governed repositories to reduce reliance on email and duplicate storage.
Leverage Microsoft 365 to improve communication, collaboration, document management, and information sharing.
Set standards and ownership expectations to keep SharePoint sites and information repositories accurate, current, organized, and supportable.
Work with leaders across Manufacturing, Supply Chain, Commercial, Finance, Human Resources, Engineering, Environmental Health & Safety, and Information Technology.
Conduct discovery sessions, process reviews, and workshops to identify opportunities to improve productivity, reporting, information management, and decision-making.
Translate operational and business needs into practical, usable, and sustainable technical solutions.
Build cross-organizational relationships, promote adoption and execution, and encourage sharing and reuse of successful solutions and practices.
Balance business-function needs with enterprise consistency, scalability, cybersecurity, governance, and long-term supportability.
Handle confidential information with discretion and professionalism, uphold ethical standards, and protect company information and intellectual property.
Represent the CEO and Executive Leadership Team with professionalism, credibility, diplomacy, and discretion.