Executive Personal Assistant

Clark Construction•Poulsbo, WA

1d•$25 - $35•Onsite

About The Position

The Executive Assistant to the CEO provides front line administrative support, performing a broad range of duties for the CEO. The ideal candidate is highly motivated, professional, and capable of managing a diverse workload while prioritizing tasks in a fast-paced environment. This team member will be responsible for a versatile task list, exercising independent judgment in handling correspondence, preparing and distributing reports and presentation materials while providing project support, scheduling and calendar support, and general administrative duties in a collaborative environment.

Requirements

Minimum of three years of executive administrative, executive assistant, personal assistant, or related experience
Ability to communicate professionally, clearly, and effectively with a wide range of internal and external stakeholders
Exceptional organizational and time-management skills, including managing complex calendars, coordinating travel, and prioritizing competing demands
Demonstrated ability to handle sensitive and confidential information with discretion
Strong attention to detail and ability to anticipate needs and solve problems proactively
Ability to work independently, exercise sound judgment, and adapt to changing priorities
CCI Annual General Construction Safety Training
First Aid/CPR Certification

Responsibilities

Work directly with the CEO throughout the day to assist in delegating tasks, enabling the CEO to focus on strategic company operations
Manage and coordinate complex business and personal calendars, appointments, meetings, and commitments
Coordinate and arrange business and personal travel
Use Microsoft Office proficiently and display an interest in learning additional tools and technologies
Compose, manage, and maintain confidential correspondence, reports, presentations, and other documents
Prepare agendas, notices, meeting materials, minutes, and follow-up action items as requested
Create, distribute, and track electronic documents and communications
Research and coordinate vendors, services, events, and other resources as needed
Anticipate the needs of the CEO and proactively identify solutions to scheduling conflicts, logistical challenges, and administrative needs
Serve as a trusted partner while maintaining a consistent and open line of communication with the CEO
Maintain a highly organized, efficient, and functional work environment
Uphold the highest level of confidentiality and professionalism regarding company and personal matters
Bill all project-related hours worked to the appropriate project(s)
Perform other duties as assigned

Benefits

Paid Time Off: 80 hours per calendar year of paid time off (“PTO”) for sick, vacation, and personal time.
Paid Holidays: There are 9 paid holidays each year: New Year’s Day, Martin Luther King Day, President's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving and the Friday after Thanksgiving, Christmas Day.
Medical, dental and vision insurance on their ﬁrst day of work.
Two options for health care insurance and pay 100% of the employee’s monthly premium for either option.
Health care insurance is available for spouses and dependent(s); however, the employee is responsible for 50% of the premium for his/her spouse and dependent(s).
Supplemental insurance benefits including Hospital Indemnity, Accident, Critical Illness, Life and AD&D Insurance may be purchased through CCI’s policy with The Hartford at your own expense.
401K program to assist employees in saving for retirement.
401k match program, matching up to 4% of the employee's annual pay.
Bonuses, such as performance or project-based bonuses, may be distributed throughout the year.
$500/year cell phone stipend, paid quarterly at the end of each quarter.