Executive Personal Assistant

Elaine Sterling Institute • Atlanta, GA

3d

About The Position

We’re looking for a highly organized, proactive, polished, and trustworthy Personal / Executive Assistant to provide seamless support across both professional and personal areas primarily for our CEO and possibly other members of Sr. Leadership. This role is all about anticipating needs, managing priorities, and protecting the executive’s time with precision and discretion.

Requirements

• Exceptional organization and time management
• Strong written and verbal communication
• High discretion and confidentiality
• Proactive problem-solver who anticipates needs
• Tech-savvy (email, calendars, document management)
• Calm, adaptable, and thrives under pressure

Nice To Haves

• 3+ years’ experience as a Personal or Executive Assistant preferred
• Marketing experience is a bonus

Responsibilities

• Optimize schedules, coordinate meetings and personal commitments, resolve conflicts, and provide daily/weekly summaries
• Manage inbox, draft/respond to emails, flag priorities, and track follow-ups
• Book flights, hotels, and transportation; create detailed itineraries; handle last-minute changes; prep packing lists
• Prepare agendas, take notes, track action items, and assist with presentations
• Handle errands (groceries, returns, dry cleaning, pharmacy), schedule appointments, and manage daily logistics
• Coordinate home services, track supplies, and manage subscriptions
• Personal shopping, gifting, tracking important dates, and coordinating delivery
• Plan events, book reservations, manage vendors, RSVPs, and guest communication
• Track expenses, organize receipts, coordinate with accountants, and manage payments
• Screen requests, protect time, and communicate on behalf of the executive

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed