Executive Operations Partner - EPD (Executive Assistant)

Notion • San Francisco, CA

8d • $165,000 - $190,000 • Onsite

About The Position

Notion is hiring an Executive Operations Partner to support two leaders in its Engineering and Product organizations. The role partners with leadership as a trusted advisor, collaborator, and problem-solver, helping anticipate needs, streamline operations, and build systems that keep executives focused on high-impact work. The successful candidate will help the leaders and organization move quickly while remaining aligned, and will operate proactively, independently, and with strong organization in a dynamic environment.

The position is based in Notion’s San Francisco office. Employees work in the office on Mondays, Tuesdays, and Thursdays, designated as Anchor Days. The role includes supporting day-to-day organizational operations, managing calendars and meetings, coordinating travel and expenses, and building team culture through events and recognition.

Requirements

• At least 5 years of Executive Operations experience at fast-growing companies, ideally supporting technical teams.
• Strong organization and attention to detail; ability to stay calm under pressure, think quickly, and create order from chaos.
• Ability to communicate leadership priorities effectively through written, verbal, and group communication.
• Experience organizing large team events with hundreds of attendees and multi-day events for smaller groups, such as executive offsites.
• Strong interpersonal skills and demonstrated ability to build relationships and bring warmth to all levels of an organization.
• Demonstrated ability to maintain complete confidentiality on business matters.

Nice To Haves

• Enthusiasm for Notion’s product and experience using it in daily life.

Responsibilities

• Partner with Engineering and Product leaders to support the day-to-day operations of an efficient, high-velocity organization.
• Prioritize and coordinate team operating calendars so time is aligned with business objectives.
• Organize and attend meetings, track notes and action items, and help make interactions productive and welcoming.
• Coordinate executive travel, including flights, hotels, transportation, and dining.
• Manage expense reports for supported executives.
• Plan engaging team offsites and help recognize birthdays, anniversaries, new family members, and promotions to strengthen employee connection and recognition.
• Coordinate cross-functional priorities, improve workflows and communication, and help leaders and the company stay aligned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed