Executive Operations Manager

Anchor Home•Timonium, MD

8d•$70,000 - $80,000•Onsite

About The Position

Anchor Home is seeking a highly organized, proactive, and results-driven Executive Operations Manager to serve as a key administrative and operational partner to the Chief Executive Officer (CEO). The role provides project, administrative, financial, and organizational support to the CEO across a variety of priorities. The Executive Operations Manager moves between executive support, problem-solving, financial coordination, and project management, and takes ownership of day-to-day operations and follow-through with staff and vendors. The position requires persistence, strong organization, the ability to close out outstanding tasks, and the judgment to hold others accountable in a firm but tactful manner. The individual must demonstrate sound judgment, exceptional organizational skills, discretion, and good work ethics. This position is fully on-site in Timonium, Maryland, Monday through Friday, from 9:00 AM to 5:30 PM. It is temp-to-perm, with a salary range of $70,000–$80,000.

Requirements

Bachelor’s degree required.
Minimum 5 years of experience in administrative support, executive support, business operations, or a related role.
Diligent and solutions-oriented.
Strong organizational and time-management skills.
Strong problem-solving skills and ability to work independently.
Strong attention to detail and comfort working with numbers and financial information.
Adaptable and comfortable managing changing priorities.
Professional judgment and discretion when handling confidential information.

Responsibilities

Lead administrative and special projects assigned by the CEO.
Deliver initiatives across departments and with external service providers.
Maintain project trackers and provide regular updates on progress, outstanding items, potential obstacles, and blockers.
Promptly flag overdue or at-risk items to leadership and hold colleagues accountable and on task through completion.
Research vendors, coordinate proposals, and support implementation of approved solutions.
Coordinate financial activities with the company bookkeeper, external CPA firm, and external auditors.
Organize invoices, receipts, expense reports, and supporting financial documentation.
Assist with budgeting, budget tracking, expense monitoring, financial reporting, and monthly accounting closeout activities.
Follow up on outstanding financial items and help ensure records are accurate, organized, and submitted on time.
Coordinate program quality activities, including internal audits, documentation reviews, and compliance tracking.
Monitor completion of required program documentation and follow up with program leadership regarding outstanding items.
Assist the compliance manager with preparation for DDA reviews, QIO surveys, and other regulatory or quality assurance reviews.
Work with program leadership to maintain audit readiness and identify opportunities to improve administrative processes and documentation practices.
Provide direct administrative support to the CEO, including meeting coordination, correspondence, preparation of reports and presentations, and calendar management.
Manage paperwork and documentation needed to support daily operations and organizational requirements.
Handle confidential business, personnel, and financial information with discretion and professionalism.
Support communication between the CEO and team members as needed.
Perform other duties and special projects as assigned by the CEO.