Part-Time Executive & Office Assistant

Craft Machine•San Francisco, CA

21h•Hybrid

About The Position

Craft is the leader in supplier risk intelligence, enabling enterprises to discover, evaluate, and continuously monitor their suppliers at scale. Our AI research and monitoring agents deliver real, actionable intelligence, by operating on top of our unique, proprietary data platform - this helps our customers make better, more informed decisions for their business, faster and strategically secure critical supply chains from risk. Our customers include Fortune 500 companies, government agencies, and global service platforms. We’ve developed distribution partnerships with some of the largest integrators and software platforms globally. We are a post-Series B high-growth technology company backed by top-tier investors in Silicon Valley and Europe, headquartered in San Francisco with hubs in Seattle and Warsaw. We support remote and hybrid work, with team members across North America and Europe. We are looking for innovative and driven people passionate about building the future of Enterprise Intelligence to join our growing team! We're looking for a highly organized, proactive, and people-first Executive & Office Assistant to join our team on a part-time basis out of our San Francisco office. This is a hybrid role that sits at the intersection of executive support, office management, and people operations — making it a great fit for someone who thrives on variety and loves keeping things running smoothly. You'll report directly to the Sr. Manager, People Operations & Talent Acquisition, and work closely with our CEO on a day-to-day basis. From keeping the office stocked and welcoming to helping the CEO stay organized to supporting team culture initiatives, you'll be a key part of what makes this place work. Note : This is a hybrid role based in San Francisco, and requires three days per week at our headquarters office in Financial District, San Francisco . Candidates must be located in the San Francisco Area.

Requirements

Highly organized and reliable — you manage competing priorities with ease and nothing falls through the cracks
Proactive — you anticipate needs, spot problems before they grow, and take initiative without waiting to be asked
Discreet and trustworthy — you handle sensitive information with professionalism and care
A clear communicator — you're concise, thoughtful, and responsive whether in person or over Slack
Adaptable — you switch gears easily and bring energy to whatever's in front of you, whether it's a fridge restock or coordinating an offsite
People-oriented — you care about the team experience and take pride in the role you play in building a great workplace
Knowledge of Google suite (Google Drive, Docs, Sheet) and an affinity for solving problems with AI
Candidates must be located in the San Francisco Area.

Nice To Haves

Prior experience in an EA, office management, operations, or administrative support role is a plus, but the right mindset matters most

Responsibilities

Keep the office stocked and tidy, including managing the fridge, pantry, and general supply inventory
Maintain a clean, welcoming office environment on a daily basis
Set up and break down conference rooms for meetings, events, and presentations
Liaise with building management and vendors as needed
Manage the CEO's calendar, including scheduling internal and external meetings with precision and care
Coordinate logistics for meetings, including preparation materials, agendas, and follow-ups
Handle ad hoc administrative tasks to help the CEO stay focused and effective
Triage and route communications as needed
Support the planning and execution of company offsites, team events, and culture initiatives
Assist with People Ops projects as they arise, from onboarding logistics to special programs
Help create a great in-office experience for employees and guests