Executive Household Manager & Family Assistant

Sage Haus • North Palm Beach, FL

14d • Onsite

About The Position

The Executive Household Manager & Family Assistant supports a busy family with four school-aged children, managing family logistics and helping keep the household organized and running smoothly. The position combines family and child support, household organization and upkeep, errands, meal preparation, administrative assistance, and property coordination. The role is intended to provide thoughtful logistical and executive-functioning support as the children become more independent, while working collaboratively with an established household staff and maintaining discretion and professional boundaries.

The position is based in North Palm Beach, Florida, and is full-time at approximately 50 hours per week. Core hours are approximately 10:00 AM–8:00 PM, Monday through Friday, with flexibility for the family’s schedule and travel. Some weekend availability is expected, and consecutive days off are coordinated around family travel and time in residence. Hours may shift when the family is away. Domestic and international travel with or ahead of the family is required. Compensation is $40–$45 per hour, commensurate with experience, plus applicable overtime; additional benefits are to be discussed. The start date is ASAP, while prioritizing the right long-term fit.

The successful candidate is an experienced private-service professional who is organized, proactive, polished, resourceful, adaptable, tech-savvy, and comfortable supporting older, increasingly independent children. Duties include coordinating schedules, school and activity transportation, communications, and appointments; preparing school lunches and simple meals; maintaining household systems and supplies; handling errands and purchasing; assisting with laundry and light tidying; supporting travel planning and preparation; and coordinating property and vendor needs. The role also includes occasional deep-cleaning and special projects.

Applicants must have a valid U.S. passport, a valid driver’s license and clean driving record, reliable personal transportation, CPR and First Aid certification, and authorization to work in the United States. A family vehicle is provided for work-related driving. The candidate must be comfortable navigating a large, multi-level property and varied travel environments, including private aviation and boating, and working around a small dog on occasion. The household is fragrance-free and must remain smoke-free. A confidentiality agreement/NDA is required before meeting the family, and a background check is required.

Requirements

• Several years of relevant experience in a high-end private household, estate, luxury hospitality, or comparable environment.
• Valid U.S. passport; domestic and international travel is required.
• Valid driver’s license and clean driving record.
• Reliable personal transportation; a family vehicle is provided for work-related driving.
• CPR and First Aid certification.
• Must be authorized to work in the United States.
• Ability to navigate a large, multi-level property and comfort with the physical demands of family travel and varied environments.
• Comfort working around a small dog on occasion.
• Comfort working in a fragrance-free environment and maintaining a smoke-free environment.
• Willingness to sign a confidentiality agreement/NDA before meeting the family.
• Proactive, highly organized, observant, polished, warm, resourceful, and able to maintain professional boundaries.
• Ability to manage logistics, calendars, checklists, and multiple moving pieces while respecting established household systems and protocols.
• Adaptability and willingness to assist with administrative tasks, family logistics, meal preparation, errands, and property coordination.
• Comfort with technology, including Apple products, and ability to learn household management and smart home systems and troubleshoot common issues independently.
• Clear and efficient communication skills, primarily by text during the workday and by email when documentation is needed.
• Ability to collaborate professionally with established household staff and contribute ideas thoughtfully.
• Comfort supporting older, increasingly independent children with structure, logistical help, gentle prompting, and a calm, reliable presence.
• Flexible availability around the family’s schedule, including some weekends and domestic and international travel; physical comfort with private aviation and boating environments.
• A background check is required.
• Applicants should submit a short introductory letter, updated resume, and three professional references with contact information.

Responsibilities

• Coordinate school pickups, drop-offs, extracurricular activities, and transportation.
• Provide supervision and backup childcare support, including age-appropriate prompting and guidance for older children.
• Prepare children’s backpacks, clothing, snacks, and school lunches; help maintain structure in their daily routines.
• Manage school communications, schedule medical appointments and follow-ups, and coordinate with instructors and providers for on-property lessons and activities.
• Maintain established household organizational systems and identify opportunities to improve efficiency.
• Assist with daily household resets, light tidying, and home preparation in coordination with housekeeping staff, including dishes, surface wiping, and vacuuming high-traffic areas.
• Support seasonal transitions involving clothing, décor, and bedding; coordinate organizational projects, donations, household refreshes, birthdays, guests, and occasional events.
• Handle routine household upkeep such as changing batteries, light bulbs, and smoke detectors.
• Maintain household inventory and shared supply lists; restock pantry, refrigerator, and household essentials; manage household orders and subscriptions and consolidate purchasing.
• Run errands, including returns, dry cleaning, gift shopping, mail and packages, and vehicle-related tasks such as fueling family vehicles.
• Prepare school lunches for two children daily; assist with breakfast setup, healthy snacks, simple meals, and dinners when the chef is not present.
• Shop for groceries in-store and online; support kitchen organization and cleanup; accommodate the family’s gluten-free preference in meal preparation.
• Support laundry, ironing, steaming, garment care, and the organization and stocking of laundry areas in partnership with household staff.
• Help maintain family and household calendars and coordinate appointments, activities, and logistics across multiple schedules.
• Assist with travel planning, logistics, preparation, packing, and unpacking.
• Maintain accurate and timely receipt and expense documentation, track follow-ups and outstanding tasks, and prevent details from being missed.
• Use Apple-based technology and household management and smart home systems; troubleshoot routine technology issues and research solutions before escalating.
• Travel domestically and internationally with or ahead of the family as needed to support home readiness and family travel.
• Support logistics for school breaks, summer travel, and family vacations; conduct property walkthroughs and identify items needing attention, particularly when the family is away.
• Coordinate with cleaners, contractors, landscapers, and other household vendors; flag maintenance needs and connect them to the appropriate household team member.
• Help keep household and property systems organized and functional.
• Support occasional deep-cleaning projects, including refrigerators, appliances, and high-traffic areas, and assist with gear, storage, and other special projects.

Benefits

• Compensation of $40–$45 per hour, commensurate with experience, plus applicable overtime.
• Additional benefits to be discussed.
• Family vehicle provided for work-related driving.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed