Household Manager / Family Assistant

Sage Haus•Miami, FL

11d•Onsite

About The Position

A part-time Household Manager / Family Assistant is sought for a warm, active, bilingual, multigenerational family household in Miami, Florida. The household has three young children, demanding parental schedules, and an established team that includes cleaners, a laundry specialist, landscapers, pool service, other staff, and involved family members. The role partners with the family and existing team to keep the home organized, operate efficiently, and ensure household projects and vendor work meet the family’s standards. The successful candidate is proactive, resourceful, organized, comfortable with children, collaborative, communicative, and tech-savvy. Spanish fluency is strongly preferred. The schedule is Monday through Friday, five to six hours per day between 10 a.m. and 5 p.m., for 25–30 hours per week, with some flexibility required. Compensation is $40–$45 per hour, commensurate with experience. The start date is ASAP. The position requires a background check and signed Non-Disclosure Agreement.

Requirements

Maintain a smoke-free environment.
Maintain a fragrance-free environment.
Be authorized to work in the United States.
Have reliable personal transportation; mileage reimbursement is provided for personal vehicle use while working, and a family vehicle is available for child-related transportation and errands.
Be able to lift up to 50 pounds regularly throughout the workday.
Be comfortable around water and pools; pool safety awareness with young children present is essential.
Hold CPR and First Aid certifications, or be willing to obtain them upon hire.
Be proactive, highly organized, solutions-oriented, resourceful, and able to move work forward with thoughtful options and recommendations.
Be comfortable working alongside household employees and involved extended family members.
Communicate openly, handle feedback well, and be willing to build trust and take on increasing autonomy over time.
Be comfortable with household management apps, digital tools, and smart home systems.
Be warm and comfortable with young children and able to provide hands-on backup support without serving as the primary caregiver.

Nice To Haves

Fluency in Spanish is strongly preferred and would help with communication with family members, household staff, and vendors.

Responsibilities

Build and maintain household organization systems that create lasting efficiency and structure.
Perform daily home resets, including tidying surfaces, handling dishes, and maintaining high-traffic areas for cleaners.
Manage seasonal clothing, bedding, and décor swaps, especially children’s rotating wardrobes.
Oversee proactive home maintenance, including replacing air filters, checking systems, and changing batteries, bulbs, and smoke detector units on schedule.
Coordinate preparations for family guests, events, and holidays.
Organize family travel logistics, documents, identification, packing, and unpacking.
Occasionally check the nearby secondary property to confirm home systems are functioning properly.
Maintain household supply lists and restock pantry, refrigerator, and household essentials.
Manage household orders and subscriptions, including Costco through Instacart and other online retailers.
Handle mail and packages discreetly and coordinate business correspondence with the executive assistant.
Manage returns, occasional gift shopping, donation drop-offs, and other errands.
Provide secondary, as-needed meal planning and preparation support, including meals for seven or more people as time allows.
Assist with school lunches, family lunches, breakfast options, and grocery sourcing across multiple vendors.
Wash, prepare, and cut produce for snacks and meal components, and maintain a clean, organized kitchen.
Act as the primary point of contact for contractors, cleaners, landscapers, and service providers, managing scheduling, follow-up, and accountability.
Research and coordinate repairs, obtain two to three competitive quotes, and make recommendations.
Oversee landscaping, pool service, seasonal property maintenance, and home systems such as HVAC and security.
Assist with children’s school and activity preparation, including backpacks, clothing, and snacks.
Provide backup childcare and engaging supervision as needed, and assist with transportation once trust is established.
Support afternoon routines and child-related logistics.
Collaborate with the laundry specialist to ensure laundry is washed, folded, and organized; maintain linens and laundry areas and assist with garment care and steaming.
Coordinate family vehicle maintenance, registration, insurance documentation, weekly detailing, fueling, and organization.
Oversee or perform occasional deep-cleaning tasks, including refrigerators, ovens, and baseboards.
Maintain organizational projects involving toys, gear, and storage spaces, with the garage refresh as a priority.
Regularly clean and maintain air purifiers, humidifiers, and dehumidifiers.
Support travel planning, household calendar management, scheduling, receipt tracking, expense and project budget support, and appointment and event coordination.