Executive House Manager & Family Assistant

Sage Haus•Redwood City, CA

15d•Onsite

About The Position

We are a warm, easygoing, and well-traveled family of three living in Redwood City with our sweet Maltese. While our professional lives are full, we value a home that feels calm, welcoming, and thoughtfully cared for. We enjoy traveling, exploring new cultures, dining out, family movie nights, spending time outdoors, and creating meaningful experiences together. Our home is already supported by professional housekeepers weekly, and we're looking for an experienced Executive House Manager who can become a trusted partner in managing the day-to-day rhythm of our household. This role is less about deep cleaning and more about creating consistency, maintaining beautiful organization, preparing healthy meals, anticipating household needs, and ensuring everything runs smoothly behind the scenes. We consider ourselves low-fuss employers who appreciate professionalism, efficiency, and mutual respect. We value someone who enjoys working independently, communicates thoughtfully, and takes pride in creating beautiful, functional systems that simplify everyday life. Above all, we're seeking someone interested in building a long-term partnership—someone who will become a trusted extension of our family and help our home continue to feel peaceful, organized, and effortlessly cared for.

Requirements

Maintain a smoke-free environment
Valid driver's license
Comfortable driving for school pickup, activities, and errands
Previous private home or household management experience strongly preferred
Strong household management, organization, and healthy meal preparation skills
Ability to work independently, take ownership, and prioritize with minimal oversight
Comfortable working in a home with a small dog
Experienced Executive House Manager or Household Manager with previous private home experience
Exceptionally self-managed with a strong sense of ownership, accountability, and initiative
Confident prioritizing work independently with little direction or oversight
Highly organized with the ability to create and maintain beautiful, functional household systems that are sustainable—not simply tidying, but improving how the home operates
Efficient, resourceful, and proactive, naturally staying one step ahead of the family needs
Understands the rhythm, professionalism, and discretion required in a busy private home
Thoughtful communicator who consolidates questions, exercises excellent judgment, and minimizes unnecessary interruptions throughout the workday
Professional, polished, poised, and highly trustworthy with exceptional discretion
Passionate about preparing fresh, healthy, family-friendly meals featuring proteins, vegetables, salads, and wholesome sides
Appreciates aesthetics and enjoys creating organized, visually appealing, highly functional living spaces
Comfortable supporting either morning school drop-off or afternoon pickup for the family's 10-year-old daughter
Coachable, adaptable, and collaborative while bringing thoughtful ideas and solutions
Reliable, dependable, and committed to following through with excellence

Nice To Haves

Enjoys gift wrapping and adding thoughtful finishing touches that make a home feel beautifully cared for

Responsibilities

Provide dependable support with either morning school drop-off or afternoon pickup, depending on the agreed schedule
Transport to weekly after-school activities
Provide light supervision and support after school
Prepare healthy snacks and help facilitate a smooth afternoon and evening routine
Assist with child-related errands and preparation as needed
Serve as a calm, dependable presence that creates consistency throughout the family's day
Maintain household order through daily home resets, including dishes, counters, kitchen cleanup, beds, and high-traffic living spaces
Create and maintain sustainable household organization systems throughout the home
Organize and declutter children's spaces, art supplies, closets, storage areas, entryways, and other priority areas
Prepare and coordinate donation drop-offs
Assist with guest, holiday, and travel preparation
Support travel packing and unpacking
Maintain household essentials, including batteries, light bulbs, filters, and other routine household items
Complete periodic household projects, including refrigerator and pantry resets and cleaning humidifiers and air purifiers
Partner with the family's existing housekeepers to ensure the home remains consistently organized and well maintained
Prepare fresh, healthy family meals approximately three times per week
Focus on balanced meals including lean proteins, vegetables, salads, grains, and family-friendly options
Assist with light dinner preparation throughout the week
Grocery shop and maintain kitchen and pantry inventory
Keep the kitchen organized, stocked, and fully reset following meal preparation
Monitor and restock pantry, refrigerator, laundry, and household supplies
Maintain household shopping lists and routine orders
Manage grocery shopping, dry cleaning, returns, package handling, and other household errands
Coordinate gift shopping and gift wrapping as needed
Manage mail, packages, and cardboard recycling
Wash, fold, organize, and properly store family laundry
Iron or steam garments as needed
Ability to do minor mending on occasion (loose button/hem)
Manage towel and linen rotation alongside the weekly housekeepers
Maintain a clean, organized, and well-stocked laundry area
Assist with feeding and walking the family's small dog as needed
Coordinate routine grooming or veterinary appointments
Maintain pet food and supply inventory
Coordinate routine vehicle maintenance and servicing
Assist with fueling, cleaning, and organizing family vehicles as needed
Coordinate with existing household vendors and service providers
Research and vet new contractors when needed
Schedule household repairs and preventative maintenance
Support seasonal home projects and ongoing property upkeep
Help maintain outdoor living spaces and ensure the home is always guest-ready