Executive Director of Operations

ESC Region 11 • Fort Worth, TX

20h • Onsite

About The Position

The Executive Director of Operations is a strategic leader supporting the President | CEO & Superintendent, Board of Directors, and the organization’s educational programs. The role oversees school operations, organizational logistics, policies, transportation, special events, school safety and security, maintenance, and facilities. It supervises the Director of Facilities, Armed Security Officers, and Bus Drivers. The position is permanent, exempt, full-time, and governed by a 12-month agreement.

The Executive Director coordinates operational planning and execution across schools and programs, including transportation, travel, facilities, events, vendors, volunteers, scheduling, purchasing, inventory, ticketing, and student accountability. The role also supports organizational culture, constituent engagement, recruitment and retention, and strategic planning. Some evening and weekend commitments are required for board and committee meetings, performances, tours, and special events.

Work is located on a campus site with regular exposure to noise. The job involves frequent walking, prolonged standing, occasional kneeling or squatting, bending or stooping, pushing or pulling, twisting, and regular light lifting and carrying of less than 25 pounds. The employee must maintain emotional control under stress and work prolonged or irregular hours. Tools include a computer and peripherals, standard instructional equipment, and Google Applications.

Requirements

• Master’s degree from an accredited institution in educational administration or leadership, with principal certification.
• Understanding of TEA-mandated policies and initiatives and Texas educational law.
• Valid Texas commercial driver license (Class B-CDL) with PS endorsements.
• Emotional maturity and professionalism.
• Strong analytical, organizational, communication, and interpersonal skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail and accuracy.
• Ability to work independently and exercise sound judgment, discretion, and confidentiality.
• Proactive problem-solving and decision-making skills.
• Passion for the arts and education.

Nice To Haves

• Campus administration experience is preferred.

Responsibilities

• Serve as the school district’s Safety and Security Coordinator; maintain emergency operational manuals and annexes, document weekly door checks, lead safety and security committee meetings and audits, and maintain requirements from the Texas School Safety Center and TEA.
• Oversee the Director of Facilities and ensure schools and equipment are properly maintained.
• Serve as backup Integrated Pest Management Coordinator and participate in related training.
• Coordinate with facility vendors to ensure work is completed within outlined timeframes.
• Coordinate logistics for rehearsals, performances, tours, camps, and special events across school-related programs.
• Coordinate venue logistics, including stage setup, equipment, transportation, ticketing, merchandise sales, and facility use.
• Serve as liaison to external vendors, contractors, transportation providers, and community partners.
• Coordinate transportation operations for FWAFA and TeSA, including vehicle and driver scheduling and maintenance of the master transportation calendar.
• Coordinate vehicle maintenance and reconcile fuel and repair records.
• Arrange airline, hotel, charter bus, and other travel for students and staff.
• Manage travel documentation, medical forms, authorizations, and related compliance requirements.
• Recruit and coordinate volunteers and chaperones and maintain required eligibility documentation.
• Manage operational calendars and scheduling for school departments and organizational events.
• Support Directors with budgeting, purchase orders, requisitions, and operational planning.
• Oversee organization and inventory systems for supplies, materials, and costumes.
• Manage ticket sales operations and event-related financial tracking.
• Maintain student release and event accountability procedures.
• Foster a positive, collaborative organizational culture among staff, students, families, volunteers, and community stakeholders.
• Support recruitment and retention by communicating the value of the organization’s educational and artistic programs.
• Coordinate parent volunteers and community engagement related to organizational programs and events.
• Assist with short- and long-term operational and strategic planning initiatives.
• Support organizational goals through project management and operational execution.
• Demonstrate commitment to the organization’s mission and excellence.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive