Director of Executive Governance & Operations

MANDEL JEWISH COMMUNITY CENTER OF THE PALM BEACHES INC•Boynton Beach, FL

2d•$85,000 - $100,000•Onsite

About The Position

The Director of Executive Operations & Governance is a trusted, organized, and proactive member of the Mandel JCC executive office. The role combines executive support, governance coordination, and project management, supporting the CEO, Board Chair, Board of Directors, and senior leadership team. The Director helps keep the CEO’s office organized, supports effective board and committee operations, coordinates communications and materials, and helps move high-priority initiatives from discussion to action. The position reports directly to the CEO. The role provides executive office support, including managing the CEO’s calendar and workflow, preparing communications and meeting materials, supporting leadership meetings, processing administrative items, maintaining records, and serving as a point of contact for stakeholders. It also coordinates board and committee operations, maintains governance records, supports board onboarding, and helps ensure governance processes are timely and organized. The Director coordinates agency-wide committees and working groups, maintaining calendars, meeting materials, minutes, action items, records, and communication standards. In partnership with the CEO and Senior Team, the Director also manages selected strategic initiatives, tracks milestones and deliverables, develops action plans and progress updates, and helps maintain alignment across departments.

Requirements

Bachelor’s degree preferred, or equivalent professional experience.
Minimum of 5 years of experience in executive support, nonprofit administration, board relations, governance operations, project coordination, or a related field.
Strong writing, editing, proofreading, and communication skills.
Excellent organizational skills and strong attention to detail.
Ability to manage multiple priorities, deadlines, meetings, and stakeholders simultaneously.
Experience preparing agendas, minutes, board materials, presentations, reports, and professional correspondence.
Strong judgment and ability to handle confidential and sensitive information with discretion.
Comfort working with board members, senior leaders, donors, community partners, and staff at all levels.
Proficiency with Microsoft Office, Zoom, and shared digital systems.
Must be able to pass a Level 2 background check.
Must be available for occasional evening and weekend meetings or events.

Nice To Haves

Prior experience supporting a CEO, Executive Director, senior executive, or board of directors.
Experience in a nonprofit, JCC, Jewish communal organization, school, camp, community center, or mission-driven environment.
Experience with project management tools, CRM systems, or board portal software.

Responsibilities

Provide high-level administrative and operational support to the CEO.
Manage the CEO’s calendar, meeting logistics, priorities, and preparation.
Track the CEO’s workflow, priorities, deadlines, follow-up items, and commitments.
Draft, edit, and proofread communications on behalf of the CEO and Board Chair.
Prepare meeting materials, briefing notes, talking points, agendas, presentations, and follow-up summaries.
Support planning and execution of Senior Team, Management Team, All-Staff, and other leadership meetings.
Process invoices, expense reports, reimbursements, and other administrative items related to the CEO’s office.
Maintain organized executive office files, records, documents, and systems.
Serve as a point of contact between the CEO’s office and staff, board members, donors, community partners, and other stakeholders.
Handle sensitive and confidential information with discretion, professionalism, and judgment.
Serve as the primary administrative and operational liaison for the Board of Directors, Executive Committee, and board committees.
Coordinate logistics for board, committee, annual meeting, retreat, and new board member orientation meetings.
Prepare agendas with the CEO, Board Chair, committee chairs, and senior leadership team.
Compile, organize, and distribute board packets, committee materials, presentations, reports, and other documents.
Attend board and committee meetings as needed to record minutes, track decisions, and communicate follow-up items.
Maintain governance records, including board rosters, committee lists, minutes, resolutions, bylaws, policies, calendars, and related materials.
Coordinate communication among board members, committee chairs, senior staff, and the CEO’s office.
Collect board member feedback and help identify opportunities to improve board engagement, materials, and meeting structure.
Coordinate board onboarding and orientation materials, schedules, logistics, and follow-up.
Maintain a centralized calendar and tracking system for board committees, agency committees, working groups, and task forces.
Coordinate committee schedules, agendas, materials, minutes, action items, and follow-up with staff leads and committee chairs.
Help ensure committee work aligns with organizational priorities and elevate recommendations, questions, and decisions when appropriate.
Maintain committee templates, timelines, records, communication standards, participation tracking, leadership assignments, and deliverables.
Coordinate cross-departmental projects and initiatives in partnership with the CEO and Senior Team.
Project-manage selected CEO-led or agency-wide initiatives by defining timelines, deliverables, owners, milestones, and next steps.
Track initiative progress and follow up with staff, board members, committees, and external partners.
Turn ideas and meeting discussions into clear action plans and identify issues, delays, gaps, or opportunities requiring leadership attention.
Support communication and alignment across departments and prepare summaries, updates, dashboards, or progress reports as needed.