Executive Director of Admissions & Records

Palo Verde Community College District•Blythe, CA

5d•Onsite

About The Position

Palo Verde College is a publicly supported two-year college in Blythe, California, with approximately 7,000 full- and part-time students. The college is a Hispanic-Serving Institution and is committed to diversity, inclusion, and student success. Under the supervision of the Dean of Student Services, the Executive Director of Admissions & Records plans, organizes, controls, and directs the Admissions & Records division. The position interprets, develops, and implements policies and procedures consistent with state and federal laws and regulations; submits apportionment reports to the Chancellor’s Office; supports other required enrollment reporting; and trains, supervises, and evaluates assigned personnel. This is a Classified Management position. Placement is on Row 8 of the College’s Administrator/Management/Confidential salary schedule, with placement appropriate to experience. The district offers medical, prescription, dental, vision, and life insurance.

Requirements

Bachelor’s degree from an accredited college or university, or equivalent, subject to the stated substitution policy.
Three years of progressively responsible experience administering an admissions and registration program in a post-secondary education environment involving frequent public contact.
Demonstrated sensitivity to and understanding of students, faculty, administrators, and personnel from diverse academic, ethnic, racial, age, national-origin, religious, gender, gender-identity, sexual-orientation, disability, and socioeconomic backgrounds.
Knowledge of planning, organizing, and directing a college district Admissions & Records division.
Knowledge of Educational Code, Title IV, Title V, FERPA, and applicable federal and state admissions, registration, and California Community College reporting requirements.
Knowledge of computer operations, data processing and retrieval, administrative and supervisory practices, applicable laws and policies, interpersonal communication, and arithmetic computations.
Ability to plan, organize, control, and direct division operations and supervise and evaluate assigned personnel.
Ability to analyze applications and complaints, communicate effectively orally and in writing, and interpret and explain rules, regulations, policies, and procedures.
Ability to establish cooperative working relationships, operate a computer and assigned office equipment, analyze situations, maintain student-record confidentiality, meet timelines, work independently, organize work, perform arithmetic calculations, and direct maintenance of reports and records.
Ability to perform the essential functions of the job, with or without reasonable accommodation.
Ability to conduct routine visits to service locations, including CDCR facilities, Palo Verde College’s Needle Center, and local high schools.

Nice To Haves

Knowledge of Admissions & Records and basic programming.
Supervisory work experience.
Documented work experience with the Rising Scholar population or an equivalent initiative.
Demonstrated experience implementing and integrating new technologies into admissions, registration, and records processes.

Responsibilities

Plan, organize, control, and direct Admissions & Records operations, including student admissions, registration, records, evaluations, and program completions; ensure compliance with District, State, and Federal requirements and reporting timelines.
Participate in developing and implementing District goals, objectives, and priorities; lead the department’s Student Learning Outcomes and Program Review work.
Interpret and implement regulations governing admissions and records, maintain current knowledge, and develop policies and procedures in response to regulatory and College changes.
Train, supervise, and evaluate assigned employees and student workers; interview and select employees, recommend personnel actions, and develop work schedules.
Oversee admissions and registration procedures for on-campus students, incarcerated students, contract agencies, and other agencies; oversee processing and verification of applications, registrations, enrollment changes, withdrawals, and related student information.
Make determinations on student petitions concerning registration, transcript evaluation, and eligibility; oversee mid-term deficiency compilation and student notifications.
Supervise residency determinations and related documentation; review and approve international student applications and respond to inquiries and correspondence.
Prepare and distribute the Admissions and Records Submission Date Calendar for faculty; calculate and prepare related academic calendar dates.
Maintain and update the student information system for Admissions & Records and ensure the proper maintenance and confidentiality of student files and records.
Develop the division’s annual preliminary budget, analyze financial data, and control and authorize expenditures within established limits.
Supervise classification, purging, and archiving of student records in accordance with retention policies.
Direct transcript and enrollment-verification processing and oversee grade-report processing and distribution for incarcerated students.
Direct evaluation and certification of degree and certificate completions and verify transfer students’ ADT degree status within required timelines.
Coordinate with the Dean of Research, Planning, and Institutional Effectiveness to research and maintain enrollment and student-characteristic statistics.
Provide technical expertise and assistance to the Dean of Student Services, faculty, personnel, and students; serve as District PDSO and for SEVIS.
Direct data collection and organization, ensure data accuracy for internal and external reports, and respond to audit requests.
Manage forms and maintain handbooks, registration documents, personnel records, and Admissions & Records files; review and submit required District, State, and Federal reports.
Communicate with administrators, personnel, students, and outside organizations to coordinate activities, resolve issues, and exchange information.
Serve as Admissions & Records liaison to other departments, governmental agencies, financial institutions, and colleges and universities.
Research, configure, and enhance system functionality; understand data mapping and process flows; troubleshoot errors and system defects; and partner with IT and Research departments on student information system issues, upgrades, and enhancements.
Operate the system and oversee annual-report maintenance and backup procedures; ensure system maintenance agreements are updated.
Attend and conduct meetings and training and serve on committees as assigned.
Create a welcoming and inclusive work and educational environment and support activities that promote diversity, equity, inclusion, accessibility, respect, and belonging.
Perform other duties as assigned.