Executive & Development Assistant

Massachusetts League of Community Health Centers • Boston, MA

2d • Hybrid

About The Position

The Executive Assistant/Development Assistant provides high-level administrative and project support to the SVP of Development & External Affairs. This role blends executive support with hands-on assistance across fundraising, donor relations, communications, and member services activities that advance the Mass League's mission and support community health centers across the Commonwealth.

Requirements

• Committed to the League mission of promoting population health, social justice and diversity, equity, inclusion and belonging (DEIB)
• Ability to communicate professionally, concisely and effectively (English written and verbal)
• Organized and detail oriented; ability to multi-task and reprioritize as necessary
• Ability to problem-solve effectively and efficiently
• Ability to assess, evaluate and advise on potential risk
• Ability to conduct critical thinking and perform technical data analysis to develop effective solutions
• Building and strengthening relationships with people from diverse background
• Active listening using verbal and non-verbal techniques
• Demonstrated proficiency with MS Office applications especially Word, Excel, and PowerPoint
• Demonstrated proficiency with CRM software (e.g., Bloomerang, DonorPerfect, Raiser's Edge)
• Up-to-date knowledge of business and information technology
• High school degree required
• Three to five years of experience providing administrative support to executive-level staff

Nice To Haves

• Bachelor's degree preferred
• One to two years of experience working on a development/fundraising team preferred
• Experience in a non-profit, health care or public policy setting preferred

Responsibilities

• Provide administrative support to the SVP including calendar management, scheduling, and correspondence
• Prepare briefing materials, meeting agendas, and follow-up notes for internal and external meetings
• Maintain accurate donor and prospect records in the CRM/database and support gift processing and acknowledgement communications
• Assist with the preparation of sponsorship materials, donor stewardship communications, communications materials, membership communications, and reports
• Help coordinate fundraising events, donor cultivation events, and other Mass League events including the Annual Awards Gala and Community Health Institute
• Support coordination of media and community relations activities including preparation of materials for external presentations and partner meetings
• Provide additional administrative support and project-based support for the SVP and the External Affairs team as needed
• Enters contract requests into the League's contract management system and prepares and submits vouchers to the finance department for external sponsorships and vendor invoices
• Coordinates and collaborates with other Executive Assistants and Mass League departments
• Manages confidential files, documents, and communications

Benefits

• Hybrid work schedule: 2 days in-office and 3 days remote
• Medical, dental, and employer-funded HRA coverage
• Employer-paid life, short-term, and long-term disability insurance
• Optional supplemental life insurance
• Flexible Spending Accounts (FSA)
• 403(b) retirement savings plan with potential employer contribution
• Transit reimbursement program
• Generous paid time off, paid holidays, sick leave, and additional leave benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED