Executive Coordinator

Guild Garage Group•Orlando, FL

1d•Hybrid

About The Position

Why this role? At Guild Garage Group, our growth depends on strong execution, clear communication, and seamless coordination across teams. As we continue to scale across brands and functions, we need someone who can bring structure, organization, and momentum to our People & Culture and Executive operations. The Executive Coordinator plays a critical role in keeping our organization aligned and moving forward. This role sits at the center of our Employee Experience and Executive leadership — ensuring priorities are organized, initiatives are supported, and communication flows effectively across the business. If you thrive in fast-paced environments, enjoy bringing order to complexity, and take pride in being the person that keeps everything running smoothly behind the scenes, this role offers exposure to leadership, strategy, and operations at a high level. Your Impact As the Executive Coordinator, you will serve as a key operational partner to the Chief People Officer and senior leadership team. You’ll support cross-functional initiatives, manage logistics, coordinate communication, and help track progress across multiple workstreams. Your ability to stay organized, communicate clearly, and anticipate needs will directly impact how effectively our teams execute. You’ll play a vital role in ensuring that priorities across HR, Training, Recruiting, Finance, and Executive functions are aligned, visible, and progressing forward.

Requirements

Minimum of 3 years of experience in an executive coordination, administrative, or operations support role.
Experience supporting multiple stakeholders and managing logistics across teams
Strong experience with calendar management, travel coordination, and meeting planning
Ability to manage multiple tasks, shifting priorities, and deadlines effectively
All candidates are required to undergo pre-employment Background and Drug Screenings, as well as a Motor Vehicle Record Check.

Nice To Haves

Experience supporting reporting, tracking, or project coordination efforts preferred
Bachelor’s degree in Business, Communications, HR, or related field preferred (or equivalent experience)

Responsibilities

Provide administrative and operational support to the Chief People Officer and executive team, including calendar management, travel coordination, meeting logistics, and communication support
Prepare materials, agendas, and follow-ups for key meetings to ensure alignment and execution
Maintain organization and consistency across executive workflows and priorities
Coordinate logistics for partner signing days, including ordering jerseys and materials and supporting onsite or remote execution
Plan and support corporate events, training sessions, leadership meetings, and team gatherings
Ensure events are executed with strong attention to detail and a high-quality employee and partner experience
Oversee general operations including supplies, vendor coordination, workspace organization, and overall office readiness
Ensure a professional, organized, and welcoming environment for employees and visitors
Support reporting efforts across HR, Training, Recruiting, and executive initiatives by gathering, organizing, and tracking key data points
Assist in preparing recurring reports, summaries, and updates that communicate progress, priorities, and outcomes
Help improve visibility into team efforts and ensure consistent communication across functions
Serve as liaison across HR, Training, Recruiting, Finance, and Operations to coordinate timelines, deliverables, and communication
Track key initiatives and follow up on action items to ensure progress and accountability
Support cross-functional projects by organizing workflows, documentation, and updates
Assist in planning and executing employee engagement initiatives, recognition programs, onboarding experiences, and cultural events
Support efforts that reinforce Guild's values, professionalism, and team experience across the organization