Executive Business Partner to the CEO

Power Factors•Boston, MA

About The Position

The Executive Business Partner is the CEO’s right hand for administrative support and a trusted point of contact for the Board, Executive Leadership Team (ELT), and Senior Leadership Team (SLT). The role combines high-level executive support with leadership of office operations, keeping leadership’s operating rhythm running smoothly and ensuring offices meet employees’ needs. The primary focus is protecting the CEO’s time, anticipating needs, and keeping work moving, while also supporting how leadership meets, communicates, and engages with the wider company. Periodic travel to other offices and events is required. The role supports the CEO with calendar and priority management, travel, expenses, correspondence, meeting preparation, and follow-up. It serves as liaison to the Board, coordinates Board and committee logistics and materials, and manages leadership meeting schedules, agendas, pre-reads, notes, and action tracking. The Executive Business Partner also partners with Marketing on town halls and all-hands meetings, plans internal events, oversees US office facilities and operations, and provides direction to administrative staff in other geographies while establishing consistent practices and developing team members.

Requirements

At least 5 years of executive support experience, including close partnership with a CEO.
Experience handling sensitive and confidential information with absolute discretion.
Professional presence and judgment to represent the CEO and company with Board members, executives, and external partners.
Experience coordinating executive leadership meetings, including agendas, notes, and follow-up on action items, and working closely with executive leadership teams.
Ability to guide and develop administrative or support staff across time zones and cultures.
Proficiency with Microsoft 365 and collaboration tools, and ability to learn new systems quickly.
Eligible to work in the United States.

Nice To Haves

Experience with Board governance.
Experience with multi-office or multi-country operations.
Experience with facilities or vendor management.
Experience with event planning.

Responsibilities

Manage the CEO’s calendar, priorities, travel, expenses, and correspondence, using judgment about what requires attention.
Prepare the CEO for meetings with briefing materials, follow-ups, and commitment tracking.
Handle sensitive and confidential matters with discretion and anticipate and resolve issues before they reach the CEO.
Coordinate Board and committee scheduling, logistics, and meeting preparation.
Manage Board materials, communications, and follow-up actions; represent the CEO and company professionally in Board interactions.
Own the scheduling and cadence of ELT and SLT meetings, offsites, and planning cycles.
Support effective meetings through agendas, pre-reads, timekeeping, notes, and action tracking.
Follow up to keep leadership decisions and commitments moving.
Partner with Marketing to plan and deliver internal town halls and all-hands meetings.
Plan and oversee internal events across offices, including team gatherings and leadership events.
Serve as office manager and oversee US office facilities, vendors, leases and landlord relationships, space, equipment, supplies, and safety.
Provide direction and guidance to administrative staff in other geographies.
Establish consistent administrative practices, standards, and support across regions.
Manage and develop administrative team members.