Executive Business Partner to the CEO

NimbleWay•New York, NY

9h•Remote

About The Position

Nimble is seeking an exceptional Executive Assistant to provide high-level executive and personal support to its CEO. This high-trust, high-responsibility role is for someone who is highly organized, discreet, proactive, and comfortable working in a fast-paced environment with changing priorities. The role is 60% part-time, fully remote, and based in the United States. Working hours are flexible and may vary depending on the CEO’s schedule and priorities. The Executive Business Partner will strategically manage the CEO’s calendar and inbox, coordinate complex meetings across time zones, prepare agendas and briefing materials, track commitments and action items, and arrange business and personal travel. The role also includes managing personal administrative matters and handling confidential business and personal information with professionalism and discretion. The position supports investor relations and Board operations by coordinating meetings and events, preparing and distributing materials, communicating with Board members and investors, and organizing executive-level engagements. It also serves as a liaison between the CEO and internal and external stakeholders, supports strategic meetings and initiatives, drives special projects, and helps improve executive workflows and processes.

Requirements

At least 3 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting a CEO, founder, or senior executive.
Native or fluent Hebrew; mandatory.
Excellent written and spoken English.
Exceptional calendar management, prioritization, and organizational skills.
Excellent attention to detail.
Strong written and verbal communication skills.
High level of discretion, maturity, reliability, and judgment.
Ability to manage highly confidential and sensitive information.
Ability to anticipate needs and work proactively with minimal supervision.
Strong interpersonal skills and confidence interacting with senior stakeholders.
Comfort operating in a fast-paced and constantly changing startup environment.
Strong ownership mentality and a get-things-done approach.
Flexibility and responsiveness when priorities change.
Availability outside regular working hours, including evenings and weekends, as needed.

Nice To Haves

Experience supporting a U.S.-based executive or working across U.S. time zones.

Responsibilities

Strategically manage the CEO’s calendar, prioritize meetings, balance competing demands, and align the CEO’s time with business priorities.
Anticipate the CEO’s needs, proactively solve problems, and support seamless day-to-day operations.
Coordinate meetings with investors, Board members, executives, partners, candidates, and other stakeholders, including complex scheduling across time zones.
Prepare and organize meeting agendas, presentations, briefing materials, and relevant background information.
Manage and prioritize the CEO’s inbox, identify urgent matters, coordinate responses, and ensure timely follow-ups.
Track key commitments, decisions, and action items, and proactively drive follow-through.
Arrange business and personal travel end to end, including itineraries, accommodations, transportation, and real-time changes.
Manage personal administrative matters, including immigration-related documentation, official paperwork, appointments, reservations, and other personal arrangements.
Handle confidential business and personal information with professionalism and discretion.
Coordinate Board meetings, investor meetings, and related events, ensuring a seamless experience for participants.
Support preparation, organization, and distribution of Board presentations, meeting materials, and supporting documentation.
Coordinate scheduling, communications, and follow-ups with Board members, investors, and internal leadership.
Organize Board dinners, investor gatherings, and other executive-level engagements.
Act as a key point of contact and trusted liaison between the CEO and internal teams, executives, investors, partners, and external stakeholders.
Support the CEO with presentations, information organization, research, and materials for strategic meetings and initiatives.
Drive special projects and ad hoc initiatives on behalf of the CEO, coordinating across teams and ensuring timely execution.
Help streamline executive workflows, improve processes, and create structure in a fast-paced, evolving environment.
Exercise judgment, ownership, and adaptability while managing multiple priorities with minimal supervision.
Be flexible and available outside regular working hours, including evenings and weekends, when needed for urgent or time-sensitive matters.