Executive Business Partner to the CEO

Power Factors•Boston, MA

About The Position

The Executive Business Partner is the CEO’s primary administrative partner and a trusted point of contact for the Board, Executive Leadership Team (ELT), and Senior Leadership Team (SLT). The role combines high-level executive support with leadership of office operations, helping maintain the leadership team’s operating rhythm and ensuring offices have what they need to function effectively. The first priority is protecting the CEO’s time, anticipating needs, and keeping work moving, while also helping shape how leadership meets, communicates, and engages with the wider company. Periodic travel to other offices and events is required. The position supports the CEO with calendar and priority management, travel, expenses, correspondence, meeting preparation, follow-up, and confidential matters. It serves as a liaison to the Board, coordinating scheduling, logistics, materials, communications, and follow-up actions. It also owns the scheduling and operating cadence of ELT and SLT meetings, offsites, and planning cycles, and supports effective meetings through agendas, pre-reads, timekeeping, notes, and action tracking. The Executive Business Partner partners with Marketing on internal town halls and all-hands meetings, plans and oversees internal events, and serves as office manager. Responsibilities include overseeing facilities management for US offices, including vendors, leases and landlord relationships, space, equipment, supplies, and safety. The role also provides direction to administrative staff in other geographies, establishes consistent practices and support across regions, and manages and develops administrative team members.

Requirements

At least 5 years of executive support experience.
Experience partnering closely with a CEO.
Experience handling sensitive and confidential information with discretion.
Professional presence and judgment to represent the CEO and company with Board members, executives, and external partners.
Experience coordinating executive leadership meetings, including agendas, notes, and action-item follow-up.
Experience working closely with executive leadership teams.
Ability to guide and develop administrative or support staff across time zones and cultures.
Proficiency with Microsoft 365 and collaboration tools, and ability to learn new systems quickly.
Eligible to work in the United States.

Nice To Haves

Experience with Board governance.
Experience with multi-office or multi-country operations.
Experience with facilities or vendor management.
Experience with event planning.

Responsibilities

Manage the CEO’s calendar, priorities, travel, expenses, and correspondence, using sound judgment about what requires attention.
Prepare the CEO for meetings with briefing materials, follow-ups, and tracking of commitments.
Handle sensitive and confidential matters with discretion.
Anticipate needs and resolve issues before they reach the CEO.
Coordinate Board and committee scheduling, logistics, and meeting preparation.
Manage Board materials, communications, and follow-up actions.
Represent the CEO and company professionally in Board interactions.
Own the scheduling and rhythm of ELT and SLT meetings, offsites, and planning cycles.
Support effective meetings through agendas, pre-reads, timekeeping, notes, and action tracking.
Follow up to keep decisions and commitments moving.
Partner with Marketing to plan and deliver internal town halls and all-hands meetings.
Plan and oversee internal events across offices, including team gatherings and leadership events.
Serve as office manager and oversee facilities management for US offices, including vendors, leases and landlord relationships, space, equipment, supplies, and safety.
Ensure each office has what it needs to operate effectively.
Provide direction and guidance to administrative staff in other geographies.
Establish consistent administrative practices, standards, and support across regions.
Manage and develop administrative team members.