Executive Business Partner to the CEO
About The Position
Nimble is seeking an exceptional Executive Assistant to provide high-level executive and personal support to its CEO. This high-trust, high-responsibility role calls for someone who is highly organized, discreet, proactive, and comfortable managing constantly changing priorities in a fast-paced environment. The position is 60% part-time, fully remote, and based in the United States. Working hours are flexible and may vary with the CEO’s schedule and priorities, including availability outside regular hours when needed. The role provides executive and personal support to the CEO; coordinates investor and Board relationships and engagements; and supports executive operations, cross-functional coordination, and special projects. Nimble describes itself as a company leading the AI web search category, with products used by businesses in financial services, retail, market intelligence, and coding. The company has raised over $70 million and serves hundreds of enterprise customers.
Requirements
- At least 3 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting a CEO, founder, or senior executive.
- Native or fluent Hebrew; mandatory.
- Excellent written and spoken English.
- Flexibility and availability outside regular working hours, including evenings and weekends, when needed for urgent or time-sensitive matters.
- Exceptional calendar management, prioritization, and organizational skills.
- Excellent attention to detail.
- Strong written and verbal communication skills.
- High levels of discretion, maturity, reliability, and judgment.
- Ability to manage highly confidential and sensitive information.
- Ability to anticipate needs and work proactively with minimal supervision.
- Strong interpersonal skills and confidence interacting with senior stakeholders.
- Comfort operating in a fast-paced, constantly changing startup environment.
- Strong ownership mentality and a get-things-done approach.
- Flexibility and responsiveness when priorities change.
Nice To Haves
- Experience supporting a U.S.-based executive or working across U.S. time zones is a strong advantage.
Responsibilities
- Own and strategically manage the CEO’s calendar, prioritizing meetings and aligning the CEO’s time with business priorities.
- Serve as a trusted right hand to the CEO, anticipating needs, solving problems, and supporting seamless day-to-day operations.
- Coordinate meetings with investors, Board members, executives, partners, candidates, and other stakeholders, including complex scheduling across time zones.
- Prepare and organize meeting agendas, presentations, briefing materials, and background information.
- Manage and prioritize the CEO’s inbox, identify urgent matters, coordinate responses, and ensure timely follow-up.
- Track commitments, decisions, and action items and proactively drive follow-through.
- Manage end-to-end business and personal travel arrangements, including itineraries, accommodations, transportation, and real-time changes.
- Manage personal administrative matters, including immigration-related documentation, official paperwork, appointments, reservations, and other personal arrangements.
- Handle confidential business and personal information professionally and discreetly.
- Coordinate the logistics of Board meetings, investor meetings, and related events.
- Support preparation, organization, and distribution of Board presentations, meeting materials, and supporting documentation.
- Coordinate scheduling, communications, and follow-ups with Board members, investors, and internal leadership.
- Organize Board dinners, investor gatherings, and other executive-level engagements.
- Serve as a key point of contact and liaison between the CEO and internal teams, executives, investors, partners, and external stakeholders.
- Support preparation of presentations, information, research, and materials for strategic meetings and initiatives.
- Drive special projects and ad hoc initiatives for the CEO, coordinating across teams and ensuring timely execution.
- Help streamline executive workflows, improve processes, and create structure in a changing environment.
- Exercise sound judgment, ownership, and adaptability while managing multiple priorities with minimal supervision.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Senior
Education Level
No Education Listed
