Executive Business Partner to VP, Applied Research

The Hire Standard • Palo Alto, CA

4d

About The Position

The Executive Business Partner will provide high-trust operational support to the VP of Applied Research at a frontier AI company with teams across the U.S. and Europe. The role is designed to protect the VP’s focus, extend their reach, and help shape how a fast-scaling research organization operates. It calls for a proactive, highly organized problem-solver who is comfortable with ambiguity and takes ownership of getting things done.

The partner will manage the VP’s calendar, scheduling, travel, and daily logistics across time zones; prepare for important meetings; coordinate high-priority events; track commitments and action items; and take on ambiguous problems and special projects. The role also includes improving the VP’s workflow and developing lightweight processes that help the organization work more effectively.

The position offers close exposure to frontier AI research and senior leadership, along with the opportunity to help define how a growing organization operates. The stated base salary range is $160,000–$200,000.

Requirements

• At least 8 years of experience in executive support, executive operations, or a similar role.
• Experience directly supporting a founder, CTO, VP, or C-level executive.
• Experience in a high-growth startup or another fast-moving, frequently changing environment.
• Strong attention to detail, organizational habits, and follow-through.
• Clear and adaptable communication with researchers, investors, and board members.
• Professionalism, sound judgment, and discretion when handling sensitive matters.
• A strong ownership mindset and willingness to solve problems directly.
• Comfort with ambiguity, a bias for speed, and the ability to build lightweight processes from scratch.
• Genuine curiosity about AI and the research behind it.
• Hands-on experience using AI tools to improve the speed, quality, and efficiency of one’s own work.

Responsibilities

• Manage the VP’s calendar, scheduling, travel, and daily logistics across time zones, including board meetings, investor meetings, and key external engagements.
• Prepare for important meetings by ensuring the right people are included and the necessary information and materials are ready.
• Coordinate board meetings, conferences, offsites, dinners, and other high-priority gatherings from planning through execution.
• Track commitments and action items, work across teams, and help priority work reach completion.
• Take on ambiguous problems and special projects, determine what needs to happen, and deliver results.
• Identify and implement ways to make the VP’s workflow and the organization faster, simpler, and more effective.

Benefits

• Base salary range of $160,000–$200,000.
• Close exposure to the team turning frontier AI research into products.
• Opportunity to partner with senior leadership and help shape how a growing organization operates.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed