Executive Business Administrator, Microsoft AI

Microsoft•Mountain View, CA

6d•$31 - $59

About The Position

Microsoft Monetization Ads is seeking a highly organized, proactive, and strategic Executive Business Administrator to provide exceptional support to an Engineering CVP and her leadership team. As an Executive Business Administrator, you will play a critical part in enabling organizational effectiveness across a large, global team of over 500 employees, partnering closely with leaders, business managers, and administrative colleagues. On the Microsoft Monetization Ads team, you will get to work in a fast-paced, dynamic environment while demonstrating solid ownership, sound judgment, and the ability to anticipate needs. You will manage complex calendaring, in office support (for the team), communications, and high-impact events, while ensuring seamless coordination across global stakeholders. Success in this role requires agility, solid prioritization skills, and the ability to manage multiple competing demands with professionalism and discretion. The candidate must demonstrate excellent interpersonal and communication skills, maintain strict confidentiality, and build trusted relationships across all levels of the organization. A high level of attention to detail, follow-through, and a customer-service mindset are essential. This role is part of a collaborative and high-performing administrative community that values teamwork, operational excellence, and continuous improvement. The successful candidate will contribute to both the efficiency of the leadership team and the broader culture of the organization. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Proven administrative, business support, or customer service experience in a fast-paced, high-performing environment.
Demonstrated expertise in complex calendar management using Microsoft Outlook, including prioritization and decision-making on behalf of senior leaders.
Solid planning, organizational, and time management skills, with a proactive mindset and a willingness to learn and adapt.
Excellent written and verbal communication skills, with the ability to interact effectively across all levels of the organization.
Collaborative team player who values diversity and can effectively navigate different working styles, personalities, and global stakeholder dynamics.
Ability to prioritize competing demands, drive tasks to completion, and demonstrate initiative while maintaining the highest level of confidentiality and professionalism.
Exceptional attention to detail, with the ability to manage complex schedules, track multiple workstreams, and respond with urgency in time-sensitive situations.
Solid judgment and problem-solving skills, with the ability to operate effectively in ambiguous situations and maintain composure under pressure.
Proficiency with Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams) and familiarity with internal systems (e.g., Employee Central, Workday/HR systems, expense and procurement tools).

Nice To Haves

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.

Responsibilities

Proactively manage a complex, fast-paced calendar for a CVP-level engineering leader, prioritizing meeting requests, aligning scheduling with business objectives, and ensuring effective time allocation.
Partner closely with the Business Manager to manage and optimize the organization’s Rhythm of Business, including staff meetings, directs, Town Halls, and leadership offsites, assisting in agenda planning, content coordination, follow-ups, and continuous improvement.
Provide end-to-end operational support for a global organization of 500+ FTEs, working with the team business manager on headcount tracking, onboarding and offboarding processes, distribution groups, and organizational communications. Support budgeting processes (e.g., morale, travel, and discretionary spend).
Partner on logistics and execution of high-impact events, including leadership offsites, team meetings, hackathons, and morale initiatives, coordinating end-to-end planning.
Oversee space planning and office logistics, including new hire setup, seating coordination, and facilities requests. Manage procurement of equipment, supplies, and services.
Build and maintain solid relationships with executives, leaders, and cross-functional partners, collaborating effectively with diverse stakeholders and administrative peers across regions.
Handle sensitive information with the highest level of discretion and integrity, anticipating executive needs and demonstrating proactive problem-solving.
Actively contribute to the broader administrative community by sharing best practices, driving process improvements, and supporting cross-team initiatives.