Executive Business Administrator

Microsoft•Redmond, WA

About The Position

The Intune organization within Microsoft Security is seeking an Executive Business Administrator (EBA) to serve as a trusted, strategic partner to a Vice President leading a complex, global product organization. This role operates with a high degree of autonomy and executive maturity, enabling leader effectiveness, operational rigor, and organizational alignment across Microsoft Security. The Executive Business administrator is expected to function as an extension of the VP—anticipating needs, exercising independent judgment, and influencing outcomes through exceptional execution, discretion, and business acumen. Success in this role requires comfort operating in ambiguity, managing scale, and balancing competing priorities across senior stakeholds.

Requirements

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Proven ability to operate independently with limited direction while managing highly complex calendars, priorities, and stakeholder dynamics.
Organizational, interpersonal, written, and verbal communication skills.
Business judgment and the confidence to make decisions on behalf of executive leadership.
Advanced proficiency with Microsoft tools and internal systems, including Outlook, Word, PowerPoint, Excel, MSExpense, Manager Self Service (MSS)/Headtrax, MSSpace, and Informa.

Nice To Haves

Experience supporting global product, engineering, or security organizations.
Familiarity with Microsoft Security and/or Intune environments.
Bachelor’s degree preferred but not required.

Responsibilities

Own end‑to‑end calendar strategy for the VP, independently prioritizing and sequencing time based on business impact, organizational priorities, and leadership intent.
Act as a trusted advisor and gatekeeper, making real‑time decisions on tradeoffs, escalation, and alignment across competing demands.
Partner seamlessly with senior leaders, Chiefs of Staff, and executive administrators across Microsoft Security and the broader company.
Lead complex domestic and international travel planning, agendas, and logistics to support executive effectiveness and business outcomes.
Ensure accurate, timely processing of expenses while supporting OpEx tracking and budget discipline in partnership with Finance.
Order and manage hardware, equipment, and supplies for the team; partner with IT/Facilities and internal tools/processes to ensure timely delivery and policy compliance.
Maintain a high bar for operational excellence, compliance, and attention to detail.
Partner closely with the Chief of Staff to co‑own planning and execution of the organization’s Rhythm of the Business (ROB), including leadership meetings, business reviews, All Hands, and strategic forums.
Support execution of leadership summits, offsites, morale moments, and cross‑org engagements that reinforce culture, clarity, and connection.
Drive follow‑through by ensuring decisions, actions, and communications land effectively across the organization.
Support headcount management and recruiting operations, including onboarding of FTEs and external staff.
Coordinate facilities, office space planning, and move logistics to support leadership and team needs.
Serve as a connector across global teams, enabling consistency, collaboration, and operational alignment at scale.
Identify opportunities to streamline processes, reduce friction, and improve how the executive office operates.
Leverage tools, automation, and AI where appropriate to simplify work and increase efficiency.
Recognizing that executive effectiveness and operational clarity directly enable secure, reliable customer outcomes.
Building partnerships across engineering, product, security, finance, HR, and operations.
Continuously improving systems, processes, and ways of working; embracing change and learning.
Exercising sound judgment, discretion, and confidentiality in highly sensitive situations.
Operating with urgency and accountability, even amid ambiguity and incomplete information.