Executive Assistant

Ensemble Health Partners•Work at Home - Ohio - Other, OH

23d•Remote

About The Position

The Executive Assistant provides administrative support to executives and senior leaders to ensure efficient operations and effective communication. This role focuses on organizing schedules, coordinating meetings, and handling routine administrative tasks with accuracy and confidentiality. The position requires strong organizational skills and the ability to work under close supervision while maintaining attention to detail. Schedules and coordinates meetings, appointments, and travel arrangements for assigned executives. Prepares and edits correspondence, reports, and presentations in alignment with organizational standards. Maintains calendars and ensures timely communication of changes or updates to stakeholders. Organizes and manages files, records, and confidential information in compliance with company policies. Assists in preparing meeting agendas and takes notes to document key decisions and action items. Coordinates logistics for internal and external events, including venue arrangements and materials preparation. Responds to routine inquiries and escalates complex requests to appropriate resources.

Requirements

Strong ability to execute work with a diversity, equity, and inclusion lens
Significant executive support experience, including supporting C-level executives
Expert proficiency with Microsoft Office; adept in using end-user technology solutions overall
Effective problem-solving skills
Strong verbal and written communication skills
Exceptional organizational skills and impeccable attention to details
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, clients, investors, etc.
Make appropriate, informed decisions regarding priorities and available time
Ability to complete a high volume of tasks and projects with little or no guidance
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Able to maintain a high level of integrity and discretion in handling confidential information
Excellent judgment is essential
Ability to switch gears at a moment’s notice
Ability to travel if requested by the executive leader you support
Thrive in an intense, do-it-yourself, start-up minded environment
Ability to work well within a cross-functional team environment
Must be inquisitive and demonstrate openness to innovation including AI to explore better processes and ways to alleviate friction and improve patient and client experiences

Nice To Haves

1-2 years of Healthcare experience, preferred

Responsibilities

Provide comprehensive calendar management for SG&A Executive
Act as a liaison and provide support for the Executive’s department
Complete a broad variety of administrative tasks that facilitate the Executive’s ability to effectively lead their departments including but not limited to; project planning, presentation production, minute taking during meetings, action tracking
Serve as a primary point of contact for internal and external constituencies on all matters pertaining to the SG&A Executive
Work closely with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
Maintain open communications with the entire executive team as well as the associates that support them
Coordinate team related activities including but not limited to, Weekly & Monthly Team Meetings, Outings, Retreats, etc
Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the executive, their staff, and peers
Manage the SG&A Executive’s travel and reimbursable expenses
Provide event management support as requested
Provide hospitality to all guests and help to create a welcoming environment
Build long-lasting relationships with both external and internal stakeholders