Executive Assistant

Finastra Technology • Atlanta, GA

9d • Hybrid

About The Position

The Executive Assistant provides high-level administrative, operational, and coordination support to members of the Technology Leadership Team. The role enables leadership effectiveness by managing complex priorities, coordinating global activities, and ensuring smooth day-to-day operations. The successful candidate will be highly organized, proactive, and comfortable in a dynamic, fast-paced environment, with sound judgment, discretion, and stakeholder-management skills. The position is hybrid, with a requirement to work in the Sandy Springs, Georgia office two days per week. Applicants must live in the posted location or nearby; applicants residing in New York City or California will not be considered.

Finastra is a global financial-services software company whose technology supports more than 7,000 customers, including 80% of the world’s top 50 banks, in over 110 countries. It provides solutions across Lending, Payments, and Universal Banking.

Requirements

• Significant experience supporting multiple senior executives in a complex, global organization.
• Proven experience supporting C-level leaders.
• Exceptional calendar-management experience involving multiple stakeholders and international time zones.
• Strong experience managing executive travel, expenses, and meeting logistics.
• Outstanding organizational skills and ability to manage competing priorities and tight deadlines.
• Ability to anticipate needs, solve problems proactively, and work independently with minimal direction.
• Excellent written and verbal communication skills and strong executive presence.
• High level of discretion and experience handling confidential and sensitive business information.
• Advanced proficiency with Microsoft 365, Outlook, Teams, PowerPoint, Excel, Word, SharePoint, and collaboration technologies.
• Strong relationship-building skills and ability to influence and work effectively across all organizational levels.
• Must be located in the posted location or its immediate surrounding areas; applicants residing in New York City or California will not be considered.

Nice To Haves

• Experience supporting C-level leaders in Technology, Data, Cybersecurity, Financial Services, Fintech, or Software organizations.

Responsibilities

• Provide comprehensive support to multiple senior leaders.
• Manage complex, frequently changing calendars and align schedules with business priorities across time zones.
• Coordinate internal and external meetings, reviews, briefings, and strategic planning sessions.
• Arrange domestic and international travel, including itineraries, visas, accommodations, ground transportation, and related logistics.
• Manage expense reporting, purchase requests, and administrative processes accurately and promptly.
• Prepare executive correspondence, presentations, reports, agendas, meeting materials, and action trackers.
• Help executives prioritize competing demands and optimize time management.
• Anticipate business needs and identify scheduling conflicts, risks, and efficiency opportunities.
• Track leadership action items, strategic initiatives, and follow-ups to support delivery of agreed outcomes.
• Provide administrative support for organizational planning, leadership communications, and cross-functional initiatives.
• Use sound judgment to manage requests and challenge priorities when appropriate to protect executive focus.
• Serve as a primary contact for internal and external stakeholders on behalf of supported executives.
• Build working relationships across the organization, including with senior leaders and external partners.
• Communicate in a timely and professional manner while maintaining confidentiality.
• Support collaboration across EMEA, North America, APAC, and other global locations.
• Improve administrative processes, tools, and workflows.
• Support onboarding and organizational changes within the Technology organization when required.
• Coordinate events, team meetings, and executive visits.

Benefits

• Unlimited vacation, subject to local regulations and business priorities.
• Hybrid working arrangements.
• Paid time off for voting, bereavement, and sick leave.
• Employee Assistance Program with confidential one-to-one support.
• Wellbeing Champions, Gather Groups, and monthly wellbeing events and initiatives.
• Medical, life, and disability insurance.
• Retirement plans and other lifestyle benefits.
• Paid time off for volunteering and donation-matching opportunities.
• Inclusion communities open to employee participation.
• Online learning and accredited courses through the Skills & Career Navigator tool.
• Global recognition program, Finastra Celebrates.
• Employee surveys that provide opportunities to contribute feedback.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed