Executive Assistant

Falvey Insurance Group • North Kingstown, RI

14h • Hybrid

About The Position

Falvey Insurance Group is one of the largest Marine Insurance MGAs in the country, built on a foundation of technology and operational excellence. This is not a traditional Executive Assistant role, it is a high-impact position designed for someone who operates with speed, precision, and strong judgment. In this role, you will do more than support an executive, you will partner with them. You will anticipate needs, stay ahead of priorities, and proactively address challenges before they arise. You bring structure to complex, fast-moving environments, create clarity where needed, and ensure critical initiatives stay on track. Success in this role requires initiative and ownership. You are someone who takes the lead, makes informed decisions, and consistently drives outcomes without waiting for direction.

Requirements

• Customer service orientated, demonstrate a positive attitude and the ability to share knowledge and work effectively in a team environment with all levels of company staff.
• Strong professional verbal and written communication skills
• Strong mathematical skills
• Strong time management and organizational skills
• Analytical and problem-solving skills with the ability to manage and prioritize multiple projects independently in a fast-paced office environment.
• High level of discretion and confidentiality.
• Strong work proficiency in Microsoft Office (Outlook, Excel, and PowerPoint) as well as other tools and systems like expense platforms, scheduling tools, and collaboration software.
• An ability to quickly learn, adapt, and implement new technology.
• 5+ years supporting senior executives in a fast-paced, high-expectation environment
• Highly proactive - you anticipate, act, and follow through without prompting
• Operate with urgency and accountability; you move fast and get it right
• Exceptionally organized with strong attention to detail
• Clear, direct, and confident communicator
• Able to manage competing priorities and pivot quickly
• High level of discretion, judgment, and professionalism
• Comfortable pushing back, prioritizing, and making decisions
• You view the executive as a partner, not just someone you support

Responsibilities

• Own and aggressively optimize complex executive calendars. Protecting their time and prioritizing what truly matters
• Coordinate and execute travel with precision, including contingencies and last-minute changes
• Run meeting operations end-to-end: scheduling, agendas, materials, and follow-through
• Manage high-volume, high-priority communication across email, phone, and internal channels
• Track, prioritize, and drive follow-ups to ensure timely completion of all items
• Prepare executive-level materials, reports, and presentations
• Act as a central point of coordination across teams and external partners
• Identify gaps, inefficiencies, and friction; and fix them without being asked
• Handle highly sensitive information with absolute discretion

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 101-250 employees