Executive Assistant

Distinction, LLC • Memphis, TN

1d

About The Position

We’re looking for a highly organized, strategic, and proactive Executive Assistant to partner directly with our CEO. This is not a traditional administrative role. This is a high-impact position for someone who thrives in fast-paced environments, anticipates needs before they arise, and keeps everything (and everyone) moving forward.

Requirements

• Highly organized with exceptional attention to detail
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and professionalism
• Ability to manage competing priorities with confidence
• Proactive mindset
• Comfortable working closely with senior leadership
• 4 or more years of experience in an administrative role supporting C-level executives
• Proficiency with office productivity tools and an aptitude for learning new systems
• Strong attention to detail with the ability to see the bigger picture
• Bachelor’s degree in Business Administration or equivalent experience

Responsibilities

• Maintain accurate, up-to-date financial records across corporate operations
• Manage and optimize the CEO’s calendar, priorities, and daily workflow
• Coordinate meetings, briefings, and executive-level communications
• Prepare reports, presentations, and key materials for internal and external stakeholders
• Serve as a liaison between the CEO and leadership team, staff, and partners
• Track high-priority initiatives and ensure follow-through across departments
• Anticipate needs, solve problems proactively, and remove obstacles before they escalate
• Train and develop junior admin staff
• Support special projects and strategic initiatives
• Complete adhoc projects as assigned – such as personal events and/or family needs.

Benefits

• Be part of a mission-driven organization that creates real impact
• Work alongside a collaborative and supportive leadership team
• Gain exposure to federal contracting and complex financial operations
• Opportunity to grow and shape processes in a scaling organization

What This Job Offers

• Job Type: Full-time
• Career Level: Executive