Executive Assistant
About The Position
The Executive Assistant will provide high-level administrative support to the CEO and other members of the executive team. This dynamic position supports Urgo Medical and its employees through a variety of organizational tasks and is responsible for confidential and time sensitive projects and materials. The Executive Assistant must be able to deliver high quality and timely work on a consistent basis. This role requires discretion, sound judgment, strong communication skills, and the ability to manage complex schedules and projects in a fast-paced environment. The ideal candidate is proactive, detail-oriented, and comfortable acting as a trusted strategic partner to the executive team while interacting with senior leadership, board members, and external stakeholders. This is an in-office position in Fort Worth, Texas.
Requirements
- 5+ years of experience of executive-level administrative support experience, preferably in a fast-paced and growing environment
- Strong organizational skills & the ability to accommodate different executive work styles
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, OneNote)
- Excellent organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proven ability to handle confidential information with discretion and professionalism
- Exceptional judgement, proactive decision-making, and problem-solving
- Bachelor’s degree in business, communications, or another relevant field of study is desired
- Ability to communicate professionally and effectively
- Ability to react with appropriate levels of urgency and able to maintain a high level of integrity and discretion in handling confidential information
- Ability to manage multiple projects and meet deadlines timely
- Ability to work independently and collaboratively with the executive team
- Project management experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
- Patience and the capability to communicate with a diverse range of people
- Familiarity with expense systems, Concur preferred
Responsibilities
- Manage calendars, including scheduling meetings, travel, and appointments with internal and external stakeholders
- Anticipate scheduling conflicts and proactively resolve them
- Serve as a gatekeeper to the CEO and the executive team, prioritizing requests and ensuring appropriate follow-through
- Prepare agendas, briefing materials, presentations, and talking points for meetings and events
- Serve as a primary point of contact between the CEO and senior leadership, employees, and external partners
- Draft, review, and manage correspondence on behalf of the CEO
- Coordinate executive-level meetings, leadership offsites, and company events
- Maintain confidentiality while handling sensitive and proprietary information
- Assist with special projects, research, and initiatives as directed by the CEO/executive team
- Track action items and follow up to ensure timely completion
- Support preparation for board meetings, including logistics, materials, and communication
- Help align priorities across departments by coordinating with leadership team members
- Handle expense reporting, travel planning, and related administrative tasks
- Maintain organized electronic and physical filing systems
- Support process improvements to enhance executive office efficiency
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Company-paid and voluntary life Insurance
- Company-paid disability insurance and benefits
- EAP
- 401(k) with company match
- Paid time off
- Paid family leave
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
11-50 employees
