Executive Assistant

Elsevier • Medford, MA

7d • Hybrid

About The Position

The Executive Assistant works closely with, and supports the Content Acquisition VPs, Content Management and Operational Excellence VPs, plus the Reference Content Leadership team, to manage administrative activities and projects and ensure the smooth running of the business. In addition to EA support, the role will involve work on content coordination activities across the organization.

Requirements

• Experience supporting senior leadership or executive teams in a fast-paced environment
• Strong organizational and project coordination skills, with the ability to manage multiple priorities
• Experience with calendar management, meeting coordination, and executive-level scheduling
• Knowledge of GDPR and privacy policies or experience supporting compliance processes
• Strong stakeholder management and communication skills across cross-functional teams
• Ability to support operational processes and identify areas for improvement
• Proficiency with business systems (e.g., contract management tools, Oracle, Microsoft Office/Teams)
• Experience working with external partners, along with familiarity using AI and database tools

Responsibilities

• Coordinate meetings end-to-end, including agendas, logistics, and minutes, while supporting editorial board sessions (travel, catering, and event setup)
• Provide high-level administrative support to Directors and leadership, including calendar management, expense filing, and cross-functional troubleshooting
• Maintain organizational data (org charts, employee lists, contacts) and support Critical Author processes for leadership
• Manage project approvals and workflows, including executive-level coordination up to MD and CEO
• Act as systems liaison/administrator, supporting contract tools, access management (new hires/leavers), and vendor contract renewals
• Lead onboarding coordination, including scheduling, training plans, and new hire support
• Oversee operational processes including purchase orders, payments, pricing/print runs, and contributor agreements
• Support cross-functional coordination (marketing, awards, GDPR/privacy compliance) and process improvements; work with colleagues to identify and trial new ways of working (including AI tools)

Benefits

• Comprehensive, multi-carrier program for medical, dental and vision benefits
• 401(k) with match
• Employee Share Purchase Plan
• Wellness platform with incentives
• Headspace app subscription
• Employee Assistance and Time-off Programs
• Short-and-Long Term Disability, Life and Accidental Death Insurance, Critical Illness, and Hospital Indemnity
• Family benefits, including bonding and family care leaves, adoption and surrogacy benefits
• Health Savings, Health Care, Dependent Care and Commuter Spending Accounts
• Annual Paid Time Off
• Up to two days of paid leave each to participate in Employee Resource Groups
• Up to two days of paid leave each to volunteer with your charity of choice
• Shared parental leave
• Study assistance
• Sabbaticals

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed