Executive Assistant

WPP•New York, NY

13d•$90,000 - $110,000•Hybrid

About The Position

WPP is seeking an Executive Assistant to support its executives. The role involves partnering with executives to ensure efficient execution of duties, managing complex calendars, coordinating domestic and international travel, and serving as a project leader for special events. The Executive Assistant will also be responsible for creating and editing documents, managing project deadlines, handling confidential information with discretion, and interfacing with various internal and external stakeholders across the WPP network.

Requirements

10 years of project/program support experience
A minimum of 5 years supporting C-level executives
Proactive and continuous improvement mindset
Comfort working in an ambiguous, evolving environment that is undergoing exciting transformation
The ability to take initiative and manage programs end-to-end with minimal oversight
Acute attention to detail and understanding of best-in-class service/hospitality principals
Demonstrated success working under tight deadlines with competing and changing priorities, while ensuring accuracy and professionalism
A high level of personal ownership, initiative, drive, accountability, and maturity
Excellent written and verbal communication skills, with the ability to present thoughts clearly, accurately, and succinctly
Digitally savvy and proficient with Outlook calendar and Microsoft Office suite; primarily Word, Excel and PowerPoint

Nice To Haves

Knowledge of media, advertising, PR or marketing industry a plus

Responsibilities

Partnering with the executives you support to ensure all duties are carried out accurately and efficiently.
Managing several executive calendars, making informed decisions regarding availability, keeping the executives apprised of calendar, action items, messages and follow-up regarding relevant business issues, both internal and external.
Creating domestic and international travel itineraries and anticipating and planning for details that may arise during travel.
Serving as a project leader for special events, lunches and dinners including agenda creation, logistics, catering and production logistics.
Creating and editing documents in Word, PowerPoint and Excel with finesse and acute attention to detail.
Governing deadlines, agendas, and timelines for projects and other deliverables.
Handling highly confidential information discreetly.
Interfacing with the Function and supporting requests including partnering with other assistants across the group.
Liaising with Facilities, Auditors, Team Leaders and others across WPP network.