Executive Assistant
About The Position
The Exectuive Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and record keeping as well as implementation of policies and procedures related to the operations of the school. The Executive Assistant is an important link in the public relations and communication processes with parents and the community. As the face of the school, the Executive Assistant in all aspects of maintaining a professional front office, including but not limited to fielding and directing incoming phone calls to appropriate staff members in a timely, professional manner, filing, copying, and faxing sensitive information Ensure the main office, lobby, and family room is kept clean and that binders and bulletin boards are kept up to date Replenish instructional & office supplies Supervise all mailings to families (including collecting and copying all materials) Prepare purchase orders and requisition forms as needed Serve as Point of Sale for lunch duty Assist as needed with student MBTA transportation: order, re-order and deactivate as needed Create, process, and distribute student and personnel documentation Serve as school attendance coordinator; enter daily attendance in PowerSchool; activate automatic all to the homes for tardy and absent students Oversee student sign-in and documentation for late arrivals and early dismissals Serve as school Registrar; support enrollment and student records; process student transfers, request for transcripts/records Assist with maintaining and upholding building safety systems in case of fire, lockdown, or other emergencies Provide general administrative support to the Operations Manager, Head of School, Principal Student Medical & Welfare Inform the school nurse and parent of emergencies with student Administer first aid when necessary, assisting with minor injuries and sickness Other duties as assigned.
Responsibilities
- fielding and directing incoming phone calls to appropriate staff members in a timely, professional manner
- filing, copying, and faxing sensitive information
- Ensure the main office, lobby, and family room is kept clean and that binders and bulletin boards are kept up to date
- Replenish instructional & office supplies
- Supervise all mailings to families (including collecting and copying all materials)
- Prepare purchase orders and requisition forms as needed
- Serve as Point of Sale for lunch duty
- Assist as needed with student MBTA transportation: order, re-order and deactivate as needed
- Create, process, and distribute student and personnel documentation
- Serve as school attendance coordinator; enter daily attendance in PowerSchool; activate automatic all to the homes for tardy and absent students
- Oversee student sign-in and documentation for late arrivals and early dismissals
- Serve as school Registrar; support enrollment and student records; process student transfers, request for transcripts/records
- Assist with maintaining and upholding building safety systems in case of fire, lockdown, or other emergencies
- Provide general administrative support to the Operations Manager, Head of School, Principal
- Inform the school nurse and parent of emergencies with student
- Administer first aid when necessary, assisting with minor injuries and sickness
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
