Executive Assistant to the Senior Vice President

Northeastern University•Boston, MA

4d•$60,315 - $85,193•Onsite

About The Position

The Office of External Affairs at Northeastern University is looking for a talented, hard-working, and highly motivated candidate to serve as the Executive Assistant to the Senior Vice President (SVP). Reporting to the Director of Executive and Strategic Initiatives, this person will play an important role in providing administrative support while prioritizing and coordinating competing demands, as well as assisting in high-priority events and projects. The ideal candidate has experience in a dynamic, fast-paced, and highly collaborative environment. They will proactively support all daily business administrative responsibilities for the SVP and work with the Director to ensure smooth daily operations across the division. The ideal candidate is looking for an exciting role with a wide range of responsibilities and projects, which include: Providing high-level administrative support to the SVP including maintaining a busy executive calendar and organizing and preparing for meetings. Coordinating domestic and international travel. Tracking and preparing Concur reports. Planning, coordinating, and implementing logistics for division-wide meetings, including all-staff meetings and engagement activities. Assisting the Director with projects and deliverables related to key priorities or initiatives for the division or university. This individual regularly handles confidential material and information and exercises discretion in doing so. They will perform other duties as required to ensure the smooth operation and responsiveness of the division.

Requirements

Bachelor’s degree required with 3-5 years of experience in an office environment.
Mature professional who can manage and facilitate an intense workload and produce quality results in a fast-paced environment.
Excellent written and verbal skills.
Able to manage multiple priority projects at once with ease and efficiency.
Self-starter who is highly motivated, can think independently and analytically, is organized, and extremely detail oriented.
Proactive, anticipate problems, and be resourceful to find workable solutions.
Should work well with others at all levels.
Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook is required.

Nice To Haves

Skills in using AI tools to productively and efficiently deliver quality work are a plus.
Experience in higher education is not needed, nor is it desired.

Responsibilities

Provide high-level administrative support for the Senior Vice President.
Maintain a busy executive calendar, organize and prepare for meetings, coordinate domestic and international travel, track and prepare Concur reports.
Plan, coordinate, and implement logistics for division-wide meetings and events.
Performs other duties as required to ensure the smooth operation and responsiveness of the department.
Assisting the Director with projects and deliverables related to key priorities or initiatives for the division or university.