Executive Assistant-2610100LH05

Ardmore Roderick•Chicago, IL

12d•$110,032 - $137,072•Onsite

About The Position

Ardmore Roderick is seeking an Executive Assistant to join its infrastructure solutions team. The position is based in the company’s Chicago, Illinois office and requires consistent in-person presence during the work week. The Executive Assistant serves as a strategic business partner and trusted advisor, providing high-level support beyond traditional administrative responsibilities. The role helps the Executive establish and manage priorities, advance strategic initiatives, coordinate communications, monitor organizational commitments, and ensure timely follow-through on critical business objectives. The position also leads executive-level projects, facilitates leadership alignment, supports governance and meetings, and establishes effective systems for the Executive’s office. The salary range is $110,032–$137,072. Sponsorship and relocation are not available for this opportunity.

Requirements

Bachelor’s degree in business administration, communications, management, organizational leadership, or a related field of expertise.
At least 8 years of experience in executive support, executive operations, or a related field.
At least 5 years supporting an Executive, Chief Executive Officer, President, or comparable senior executive.
Demonstrated experience managing executive priorities, strategic initiatives, cross-functional projects, and confidential matters.
Exceptional business acumen, executive presence, judgment, discretion, and political awareness.
Strong strategic thinking, priority management, project leadership, and organizational planning capabilities.
Ability to synthesize complex information into concise insights, options, and recommendations.
Outstanding written, verbal, and interpersonal communication skills.
Ability to influence, coordinate, and drive accountability without direct authority.
Advanced problem-solving skills and ability to work proactively with limited direction.
Experience partnering with senior leadership teams and high-level internal and external stakeholders.
Expertise in Microsoft Office tools and programs, as well as executive reporting and project tracking tools.
Exceptional organizational skills.

Nice To Haves

Previous staff supervision, team leadership, or administrative operations experience.

Responsibilities

Serve as the Executive’s primary strategic support partner, trusted advisor, and confidential resource.
Help the Executive evaluate and prioritize competing initiatives, commitments, decisions, and organizational objectives based on business impact and urgency.
Maintain an integrated view of executive priorities, milestones, dependencies, risks, and required decisions.
Facilitate communication, reinforce accountability, and promote timely execution of agreed-upon priorities.
Prepare executive briefings, decision-support materials, business cases, scenario summaries, and strategic recommendations.
Anticipate emerging issues, identify potential roadblocks, and recommend solutions.
Document executive decisions and directives, communicate them to stakeholders, and track them through completion.
Support enterprise-wide initiatives, annual goals, operating priorities, and strategic plans.
Coordinate with leadership team members to promote alignment, clarify expectations, and monitor commitments.
Facilitate cross-functional collaboration among departments, offices, and business units.
Develop executive dashboards, progress reports, and leadership updates.
Synthesize complex information from multiple sources and keep the Executive informed of significant developments, risks, opportunities, and decisions.
Lead and coordinate special projects for the Executive from scope definition through implementation and closeout.
Develop project plans, milestones, accountability measures, stakeholder strategies, and status-reporting processes.
Coordinate cross-functional project teams and address routine barriers to maintain progress.
Conduct research, analysis, and benchmarking to support strategic planning and executive decision-making.
Identify and recommend process improvements for organizational effectiveness and executive office operations.
Draft and edit executive correspondence, presentations, reports, announcements, talking points, speeches, and briefing materials.
Ensure communications from the Executive’s office are clear, consistent, timely, and aligned with organizational priorities and leadership tone.
Manage sensitive and confidential communications with judgment, professionalism, and discretion.
Act as a liaison between the Executive and internal leaders, employees, clients, partners, board members, and other stakeholders, as appropriate.
Prepare the Executive for internal meetings, client discussions, industry events, and other high-visibility engagements.
Plan and coordinate executive leadership meetings, strategic planning sessions, operating reviews, and other priority forums.
Develop focused agendas and briefing packages to support decision-making and effective use of leadership time.
Capture decisions, commitments, owners, and deadlines, and maintain a disciplined follow-up process.
Monitor action items and provide status updates, risks, and areas requiring intervention.
Maintain organized and confidential records of executive decisions, strategic initiatives, and leadership commitments.
Establish systems, routines, and workflows that improve the effectiveness, responsiveness, and consistency of the Executive’s office.
Triage executive requests and correspondence based on strategic relevance, urgency, confidentiality, and required executive involvement.
Monitor commitments made by or on behalf of the Executive and ensure preparation and follow-through.
Maintain the confidentiality and integrity of sensitive executive records, reports, personnel information, and strategic documents.
Partner with the Executive Assistant to ensure day-to-day administrative support is seamless, accurate, and aligned with the Executive’s priorities.