Executive Assistant
Harvest Hill Beverage Company•Stamford, CT
•Onsite
About The Position
We are seeking a highly skilled and trusted Executive Assistant to support our Chief Executive Officer and Executive Leadership Team. This is a critical role for a proactive professional who thrives in a fast‑paced environment, exercises excellent judgment, and is comfortable operating at the highest levels of the organization, including regular interaction with the Board of Directors.
Requirements
- High school diploma or equivalent required
- 5+ years proven experience supporting multiple senior executives concurrently
- Exceptional organizational, communication, and time‑management skills
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel)
Nice To Haves
- 3+ years of experience supporting C-Suite executives
- Prior experience interfacing with a Board of Directors
- Notary Public certification
- Spanish language proficiency (written and verbal)
- Bachelor’s degree or equivalent experience
Responsibilities
- Provides comprehensive administrative support to the CEO and Executive Leadership Team, including calendar management, travel coordination, expense management, and meeting logistics
- Anticipates executive needs and proactively resolve scheduling conflicts and priorities
- Prepares, reviews, and organizes executive correspondence, presentations, reports, and briefing materials
- Interprets requests, helps implement action, and decide whether executive should be notified of important or emergency matters as needed
- In executives absence, ensures that requests for action or information are relayed to the appropriate party
- Serves as a key liaison with the Board of Directors
- Coordinates Board and Committee meetings, including scheduling, travel coordination, materials preparation, agendas, minutes, and follow‑up actions
- Maintains confidentiality and professionalism in all Board‑related communications
- Organize, plan and support meetings, offsites, event planning and leadership events
- Draft executive‑level communications and ensure timely dissemination of information
- Manage sensitive and confidential information with the highest level of discretion
- Track key deliverables, deadlines, and action items across the leadership team
- Support governance, compliance, and corporate recordkeeping as needed
- Prepare and edit high-level documents, reports, presentations, and other materials as needed
- Assist with special projects and strategic initiatives as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
Number of Employees
251-500 employees
