Executive Assistant

Radford University • Radford, VA

10d • Onsite

About The Position

The Executive Assistant serves as a trusted liaison, strategic gatekeeper, and primary coordinator for the office of the Senior Vice President for Finance and Administration (SVPFA). The position manages daily executive workflows, complex calendars, and communication between the SVPFA and internal and external stakeholders, including the Board of Visitors, campus cabinet, faculty, staff, and external vendors. The incumbent exercises discretion, sound judgment, and confidentiality in handling sensitive institutional, financial, and personnel matters.

The role researches situations and background information to compose and draft correspondence, schedules meetings and appointments, and prepares reports using current software such as Microsoft Office. It reviews and analyzes incoming memos, submissions, correspondence, and reports to prioritize materials and organize documents, and receives, screens, and prioritizes incoming calls and visitors. Most duties are non-clerical and primarily associated with executive coordination and function.

Requirements

• Experience as an executive administrative assistant or in an organizational support role.
• Experience researching and preparing confidential and sensitive documents.
• Effective interpersonal and communication skills.
• Strong organizational and time-management skills.
• Sound judgment and problem-solving abilities.
• Ability to work independently and as a team member.
• Competence in planning and scheduling, preparing reports, compiling correspondence, and monitoring budgets and personnel documents.
• Ability to interact positively with diverse constituents and customers while maintaining a high degree of confidentiality.

Nice To Haves

• Experience in higher education, corporate, or governmental executive administrative positions.
• Knowledge of university policies and procedures.
• Experience with financial accounting software.

Responsibilities

• Manage daily executive workflows, complex calendars, and communication channels for the SVPFA.
• Coordinate communications with internal and external stakeholders, including the Board of Visitors, campus cabinet, faculty, staff, and external vendors.
• Handle sensitive institutional, financial, and personnel matters with discretion and confidentiality.
• Research situations and gather background information to compose and draft correspondence.
• Schedule meetings and appointments.
• Prepare reports using current software such as Microsoft Office.
• Review and analyze incoming memos, submissions, correspondence, and reports; prioritize materials and organize documents.
• Receive, screen, and prioritize incoming calls and visitors.
• Plan and schedule work, prepare reports, compile correspondence, and monitor budgets and personnel documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed