Executive Assistant (Remote) | LATAM

HireHawk

3d•Remote

About The Position

Our client is looking for a proactive Executive Assistant who can support daily executive needs while improving how the business stays organized. You will manage calendars, communications, documents, spreadsheets, and administrative workflows that help the team move faster and make better decisions. This role is ideal for someone who enjoys creating order, spotting process gaps, and working independently with professionalism and discretion. You will be trusted to keep priorities on track and help the business run more efficiently every day.

Requirements

Excellent written and verbal English communication skills
2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, or similar role
Strong calendar management, business communication, and administrative support experience
Advanced proficiency with Microsoft Office and Google Workspace
Strong spreadsheet skills, including organizing, tracking, and maintaining accurate data
Excellent organization, time management, attention to detail, and follow-through
Reliable remote work setup, including a headset and a quiet workspace with no background noise

Nice To Haves

Experience supporting U.S. or Canadian executives or clients
Experience improving administrative systems, workflows, or operating procedures
Comfort using project management, CRM, automation, or productivity tools
Experience preparing reports, meeting notes, dashboards, or executive summaries
Background in operations support for a growing remote team

Responsibilities

Manage executive calendars, scheduling, meetings, reminders, and follow-ups so priorities stay organized and on track
Support professional business communications, including emails, messages, documents, and internal updates
Create, update, and maintain spreadsheets, trackers, reports, and organized records with strong attention to detail
Coordinate administrative and operational tasks that help daily business activities run smoothly
Improve existing workflows by identifying gaps, organizing information, and creating clearer processes
Prepare documents, presentations, summaries, and other materials using Microsoft Office and Google Workspace
Track deadlines, action items, and open tasks to make sure nothing falls through the cracks
Handle confidential information with professionalism, accuracy, and discretion
Work independently in a remote environment while communicating progress, blockers, and priorities clearly
Support ad hoc operational projects as the business grows and needs change.