Executive Assistant

CVS Health • Hartford, CT

10d • Hybrid

About The Position

CVS Health is seeking an Executive Assistant to provide administrative support to a high-level executive in its Hartford, Connecticut office. The role is expected to be based in the office three days per week, Tuesday through Thursday. The Executive Assistant manages the executive’s calendar, communications, meetings, travel, expenses, and administrative needs, and helps develop and manage team-building and engagement activities. The position requires professional communication, careful planning, adaptability, and a willingness to work additional overtime hours.

The role also supports department operations through complex meeting and event coordination, onboarding and offboarding logistics, office administration, document and file management, editing and preparing materials, tracking project timelines and deliverables, and coordinating follow-up. The Executive Assistant may manage special projects and assist other department members as needed.

Requirements

• At least 10 years of demonstrated success providing proactive, adaptable administrative support to senior executive leadership.
• Ability to thrive in a fast-paced, high-pressure environment while managing changing priorities and tight deadlines with composure.
• Meticulous attention to detail and commitment to accuracy in communications, scheduling, documentation, and reporting.
• Advanced proficiency in Microsoft Office Suite, including rapid scheduling and document turnaround.
• Experience maintaining a high-level executive’s phone, calendar, work, and travel schedules using Microsoft Office and other tools.
• Bachelor’s degree or equivalent work experience.
• Professional communication and poise.
• Openness to working additional overtime hours.

Nice To Haves

• Polished interpersonal skills and a highly accommodating, service-minded approach with senior executives and key stakeholders.
• Strong organizational skills, including anticipating executive needs, identifying critical action items, and adjusting priorities on short notice.
• Discretion and demonstrated ability to handle strictly confidential information with integrity.

Responsibilities

• Proactively manage and coordinate the executive’s daily schedule, calendar, contacts, travel, meetings, conferences, and seminars.
• Arrange and schedule meetings, maintain and update the calendar, assess the importance of meeting requests, and manage high-volume phone and email communications.
• Arrange travel and accommodations, including detailed itineraries.
• Process reimbursement and expense reports according to established policies, track expenses, and follow up promptly.
• Support smooth communication and maintain credibility, trust, and support with senior management staff.
• Prepare and coordinate complex meetings and events, including audiovisual needs, room scheduling, telepresence, presentations, agendas, materials, notes, follow-up, and food and drinks.
• Coordinate onboarding and offboarding for employees and consultants, including hardware installation or repair requests and space planning.
• Manage general office and administrative tasks, such as ordering supplies, renewing memberships and subscriptions, maintaining distribution lists, photocopying, faxing, and handling deliveries.
• Manage department files and electronic document systems, intranet websites, wikis, and web-based project management tools.
• Edit presentations, agendas, spreadsheets, communications, databases, and reports.
• Prioritize and track deliverables and manage project timelines, deadlines, and requests.
• Participate in meetings, take notes, disseminate information to stakeholders, and provide weekly email updates.
• Draft and edit correspondence.
• Manage designated special projects and assist other department members as necessary.
• Perform other duties as assigned.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Paid time off
• Retirement savings options
• Wellness programs
• CVS Health bonus, commission, or short-term incentive program eligibility
• Additional resources supporting colleagues’ physical, emotional, and financial well-being, based on eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Senior