Executive Assistant, Operations & Technology

NBCUniversal•New York, NY

46d•$90,000 - $120,000•Hybrid

About The Position

NBCUniversal’s Operations & Technology division is seeking a high-energy, results-driven, detail-oriented Executive Assistant to provide administrative support to the Chief Technology Officer (CTO). The role supports the CTO with administrative and operational tasks and requires exceptional organization, proactive judgment, and the ability to adjust priorities while managing multiple work streams. The Executive Assistant will work across Operations & Technology and NBCUniversal/Comcast on the CTO’s behalf, bringing C-suite-level experience and engagement. The position is hybrid and designated to the 30 Rock campus in New York at least four days per week. It also requires travel to offsites at other office locations, such as Los Angeles and Orlando, as requested by the CTO, and some overtime hours. The role is eligible for company-sponsored benefits. Salary range: $90,000–$120,000 per year.

Requirements

At least 5 years of relevant experience maintaining a senior executive’s phone, calendar, work, and travel schedules.
At least 10 years of Executive Assistance career experience.
Experience taking detailed notes and extracting action items, understanding priorities, and adjusting schedules accordingly.
Exemplary interpersonal skills and a professional in-person and virtual presence.
Trustworthiness and the ability to maintain confidentiality and discretion with sensitive employee and business information.
Proficiency with Microsoft Office 365 and collaboration tools such as Microsoft Teams and Slack, and ability to use NBCUniversal proprietary travel, expense-reporting, and expense-approval systems.
Ability to shift priorities, manage multiple work streams, stay organized, track deadlines, navigate a complex environment, and solve problems.
Ability to work hybrid at the 30 Rock campus in New York at least four days per week.
Ability to travel to offsites at various office locations as requested by the CTO.
Ability to work some overtime hours.

Responsibilities

Serve as liaison between the CTO and departments, team members, clients, stakeholders, and outside vendors.
Draft and edit internal and external communications.
Manage the CTO’s calendar, schedule meetings, coordinate travel, and organize meeting logistics.
Schedule a significant volume of meetings across multiple time zones, prioritize requests, and maintain calendars.
Arrange domestic and international travel, work visas, associated documents, and detailed multi-city itineraries as applicable.
Adjust priorities and reschedule meetings as needed with flexibility, poise, patience, and persistence.
Process expense reports according to policy, reconcile P-card transactions, and route invoices for approval.
Facilitate complex meetings and large team events, including room scheduling, AV support, agendas and materials, note-taking, and follow-up actions.
Coordinate internal group communications through newsletters, intranet postings, and messaging tools.
Create and edit presentations, agendas, spreadsheets, and reports.
Manage and organize executive physical and electronic files.
Support special projects, assist other department members, and provide backup for other executive assistants when required.
Travel to offsites at other office locations as requested by the CTO.