Executive Assistant (CCO and VP of Marketing)

Fullpath•Teaneck, NJ

1d•$65,000 - $70,000•Remote

About The Position

Fullpath by Cox Automotive is a fast growing tech company in the automotive space with hubs across the US and Israel. We are disrupting the multi-trillion dollar transportation industry with our advanced Customer Data Platform (CDP). Our work happens in the fast lane as we bring AI-powered, data-driven solutions to a quickly evolving industry. Our team at Fullpath is made up of curious and creative individuals who are always looking to achieve the impossible. We are bold, collaborative, and goal driven, and, at our core, we believe every voice has value and can impact our bottom line. If you are a creative, solutions oriented individual who is ready to put your career in drive, Fullpath is the place for you! We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our Chief Customer Officer (CCO) and VP of Marketing. This role is critical to helping two senior leaders operate efficiently by managing complex schedules, coordinating meetings and travel, and ensuring seamless day-to-day execution of priorities. The ideal candidate is detail-oriented, thrives in a fast-paced environment, anticipates needs before they arise, and enjoys being the person who keeps everything running smoothly behind the scenes. This is a full-time remote position supporting leaders across multiple time zones.

Requirements

3+ years of experience supporting senior executives, preferably in a fast-paced technology or SaaS environment.
Experience managing complex executive calendars and coordinating across multiple stakeholders and time zones.
Exceptional organizational skills with strong attention to detail.
Ability to prioritize competing requests and adapt quickly to changing priorities.
Outstanding written, verbal, and interpersonal communication skills.
Strong problem-solving abilities and a proactive, solutions-oriented mindset.
High level of professionalism, integrity, and discretion when handling confidential information.
Ability to anticipate needs and operate with minimal direction.
Tech-savvy and comfortable learning new systems and tools.
Advanced proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets, Slides).
Experience with Slack, Zoom, and modern collaboration tools preferred.
Positive attitude, strong sense of ownership, and willingness to jump in wherever needed.
Legal authorization to work in the United States without the need for employer sponsorship now or in the future.
Ability to sit for extended periods and perform extensive computer work, both of which are key aspects of this role.
Ability to perform job duties from a home office, when applicable, utilizing necessary technology and maintaining productivity.
Regular, reliable attendance and punctuality are essential functions of the job to ensure consistent workflow and communication.

Nice To Haves

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Responsibilities

Manage complex calendars for the Chief Customer Officer and VP of Marketing, including scheduling internal and external meetings across multiple time zones, resolving conflicts, and optimizing executive availability.
Coordinate all meeting logistics, including agendas, materials, conference links, room reservations, follow-up actions, and recurring leadership cadences.
Serve as a key liaison between executives and internal and external stakeholders, ensuring timely communication and seamless coordination.
Arrange and manage executive travel, including flights, accommodations, transportation, itineraries, and related logistics.
Proactively track priorities, deadlines, action items, and commitments to help executives stay organized and focused on high-impact initiatives.
Support planning and execution of leadership meetings, customer events, conferences, trade shows, team offsites, and other strategic initiatives.
Manage administrative tasks such as expense reporting, invoice processing, document management, and maintaining organized records and shared resources.
Anticipate executive needs, identify potential challenges, and proactively develop solutions to improve efficiency and effectiveness.
Handle highly confidential and sensitive information with the utmost professionalism, discretion, and integrity.
Support special projects and cross-functional initiatives while continuously identifying opportunities to streamline processes and improve operational efficiency.