Executive Assistant

Orion Innovation • Edison, NJ

19h • Onsite

About The Position

Orion Innovation is a premier, award-winning, global business and technology services firm. Orion delivers game-changing business transformation and product development rooted in digital strategy, experience design, and engineering, with a unique combination of agility, scale, and maturity. We work with a wide range of clients across many industries including financial services, professional services, telecommunications and media, consumer products, automotive, industrial automation, professional sports and entertainment, life sciences, ecommerce, and education.

Requirements

• Proven experience as an Executive Assistant
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High level of discretion and confidentiality
• Proficiency in office software (e.g., Microsoft Office, Google Workspace)
• Ability to multitask and prioritize effectively

Nice To Haves

• Bachelor’s degree in Business Administration or related field
• Experience supporting C-level executives
• Strong problem-solving and decision-making skills

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments
• Arrange travel, accommodations, and itineraries
• Prepare and edit correspondence, reports, presentations, and other documents
• Act as a liaison between executives and internal/external stakeholders
• Screen calls, emails, and requests, handling them when appropriate
• Organize and maintain files, records, and confidential information
• Coordinate meetings, including agendas, minutes, and follow-ups
• Assist with project management and track deadlines
• Handle expense reports and basic budgeting tasks
• Support event planning and logistics when needed

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 501-1,000 employees