Executive Assistant

Caldwell Watson Real Estate Group, Inc.•Cypress, TX

11d

About The Position

The Executive Assistant to the President is a trusted partner who helps the President operate with focus, preparation, and efficiency. This highly visible role manages a complex calendar and high-volume email, coordinates meetings and travel, prepares executive materials, tracks priorities and commitments, and serves as a professional liaison across the organization and with external partners. The ideal candidate is exceptionally organized, proactive, discreet, and calm under pressure. They anticipate needs, exercise sound judgment, protect the President's time, and follow through on details while keeping broader business priorities in view. Experience supporting real estate development or investment teams is strongly preferred.

Requirements

Bachelor's degree from an accredited four-year college or university.
Five or more years of progressive executive assistant or senior administrative support experience.
Demonstrated success managing complex calendars, high-volume email, travel, meetings, confidential communications, and competing priorities.
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Strong writing, proofreading, presentation, and verbal communication skills.
Experience preparing meeting materials, tracking action items, organizing project documentation, and coordinating across multiple stakeholders.

Nice To Haves

Experience supporting a president, C-suite executive, or senior development leader.
Experience in real estate development, investment, construction, property management, or a related industry.
Familiarity with AI productivity tools and project-management platforms.

Responsibilities

Partner with the President to strategize objectives, priorities, desired outcomes, and next steps for key projects and company initiatives.
Translate the President's strategic direction into organized action plans, milestones, project ownership, deadlines, and follow-through.
Prepare project updates, executive summaries, decision briefs, and supporting information that highlight progress, risks, options, and decisions needed.
Facilitate stakeholder communication, monitor progress, and elevate obstacles requiring executive attention.
Manage the President's complex calendar, balancing priorities, commitments, travel, site visits, deadlines, preparation time, and changing business needs.
Monitor, organize, and help manage the President's email; identify urgent matters, draft or coordinate responses, route requests, and maintain follow-up systems.
Evaluate requests, resolve routine matters, escalate issues appropriately, and protect the President's time for top priorities.
Anticipate scheduling conflicts, information needs, and potential obstacles, and recommend solutions.
Answer, screen, and direct incoming calls; take accurate messages and ensure timely follow-up.
Facilitate communication with appropriate team members and serve as a key point of contact.
Coordinate internal and external meetings, including scheduling, agendas, logistics, technology, presentation materials, meals, and participant communication.
Prepare briefing materials, presentations, reports, correspondence, and talking points for leadership, investor, development review, community planning, and other key meetings.
Attend select meetings, capture decisions and action items, assign or confirm owners, and follow up until commitments are completed.
Draft, proofread, and format communications on behalf of the President while maintaining accuracy, tone, confidentiality, and brand standards.
Serve as a point of contact for executives, associates, investors, consultants, vendors, community stakeholders, and other external partners.
Screen and direct calls and inquiries, ensure timely responses, and maintain a welcoming and professional executive-office experience.
Build working relationships across business units and coordinate information flow among the President, leadership team, and project teams.
Handle confidential, sensitive, and time-critical information with discretion and sound judgment.
Arrange travel and accommodations, prepare itineraries, anticipate changes, and ensure the President has required information and materials.
Prepare, submit, and track expense reports, invoices, and related documentation in accordance with company policies.