Executive Assistant

Acrisure•Bulverde, TX

1d•Onsite

About The Position

This position serves as a trusted, embedded partner to the Director of Operational Excellence (NAI), providing proactive, high‑impact support through sound judgment, discretion, and disciplined execution. The Executive Assistant manages priorities, calendars, communications, and cross‑functional coordination to ensure leaders stay focused and work moves forward efficiently across the organization.

Requirements

High integrity, sound judgment, and discretion when handling confidential information
Strong ownership mindset; proactive, accountable, and solution‑oriented
Ability to work independently, anticipate needs, and keep work moving forward
Excellent organizational skills with the ability to manage competing priorities and deadlines
Clear, concise communicator with the ability to build effective relationships at all levels
Strong problem‑solving skills and attention to detail
Senior‑level executive support, executive operations, project management, or leadership experience
Advanced proficiency in Microsoft Outlook
Strong proficiency in Microsoft PowerPoint, Excel, Word, and Teams
Experience managing complex calendars and supporting multi‑party meetings or events
Polished, professional presence and ability to represent Acrisure effectively

Nice To Haves

Experience with Copilot, Power Automate, Loop, or similar productivity tools preferred

Responsibilities

Manage executive calendars and inboxes, screening requests for purpose, urgency, and alignment to priorities; proactively identify conflicts, risks, and scheduling gaps and present options
Review and triage communications, routing issues to the appropriate owners, managing escalations, and tracking resolution across teams
Proactively draft responses, summaries, follow‑ups, and updates on behalf of leadership as appropriate
Prepare presentations, reports, and other deliverables by collecting inputs, coordinating contributors, and ensuring timely completion
Maintain organized digital filing systems, distribution lists, and organizational reference materials
Maintain and prioritize a master task and follow‑up list derived from meetings, emails, and conversations; drive consistent operational follow‑through
Keep leadership informed of critical updates, required decisions, risks, and unresolved issues, and provide concise rollups on progress, priorities, and forward‑looking calendar visibility.
Document communication strategies and provide update summaries to cross-functional stakeholders
Coordinate meetings end‑to‑end, including preparation, logistics, materials, and follow‑through, manage complex, multi‑stakeholder and leadership engagements
Coordinate all aspects of travel, including flights, lodging, ground transportation, calendar blocking, and complete itineraries
Review and submit expense reports accurately, timely, and in compliance with policy; organize and maintain supporting documentation
Track time‑off requests, coordinate coverage as needed and maintain up‑to‑date team availability in shared calendars.
Identify opportunities to streamline workflows, improve efficiency, and reduce friction or cost